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Mid LevelFull-timeGoRESTAI
Salary Range
$125,000 - $145,000 /year
About the Role
We are looking for a highly organized, proactive, and collaborative Executive Assistant to support our Chief Marketing Officer (CMO) and Chief Communications & Corporate Affairs Officer (CCO). This role combines executive administrative support with team operations across Marketing & Communications and Corporate Affairs, ensuring smooth day-to-day operations and helping executives and their teams stay aligned and efficient.
Key Responsibilities
- →Provide daily support to the CMO and CCO, including complex calendar management, meeting coordination, and travel arrangements across global time zones
- →Anticipate scheduling needs and ensure both executives are prepared with necessary materials and context
- →Track, prioritize, and follow up on key tasks, projects, and deliverables to ensure deadlines are met
- →Act as a gatekeeper managing communications, requests, and priorities on behalf of the CMO and CCO
- →Prepare meeting agendas, take detailed notes, and follow through on action items to ensure alignment across teams
- →Support day-to-day operations of Marketing and Communications teams, managing shared calendars and coordinating meetings
- →Support Marketing & Communications leaders with financial administration, including managing purchase orders, processing invoices, and tracking budgets
- →Usher contracts through appropriate processes, coordinating between legal, finance, and external vendors
- →Assist with generation of contracts and management of payments for temporary team members and consultants
- →Coordinate cross-functional Marketing and Communications meetings, capturing decisions and next steps
- →Support onboarding and coordination of vendors, agencies, and consultants
- →Help document and refine operational processes to increase efficiency across departments
- →Assist in preparation of reports, presentations, and internal summaries for leadership meetings
- →Collaborate closely with other executive assistants and operations partners for company-wide alignment
Requirements
- ✓Based in Austin, TX or New York, NY
- ✓3+ years of experience supporting C-level executives or senior leaders, ideally within marketing, communications, or creative/consumer tech environment
- ✓Highly organized and resourceful with ability to anticipate needs before they arise
- ✓Adaptable and composed under pressure, thriving in fast-paced environments
- ✓Deep interest in tech or social networking space with passion for Bumble's mission
- ✓Exceptional written and verbal communication skills
- ✓Strong discretion with confidential information and sensitive matters
- ✓Proficiency with Google Workspace, Slack, and video conferencing platforms
- ✓Natural relationship builder with collaborative, warm, and respectful approach
- ✓Self-starter mindset with willingness to roll up sleeves and solve problems
