Facilities Project Manager at CityOfNewYork

The New York City Department of Youth and Community Development (DYCD invest in a network of community-based organizations and programs to alleviate the effects of poverty and to provide opportunities for New Yorkers and communities to flourish. Roles and responsibilities: The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and provide opportunities for New Yorkers and Communities to flourish. The Facilities and Operations Division supports these efforts by maintaining safe, functional, and well-equipped spaces across DYCD-funded sites. Roles and Responsibilities: The Facilities Project Manager plays a central role in the planning, execution, and oversight of facility improvement projects across DYCD-supported sites. This includes managing capital upgrades, coordinating large-scale repairs, developing timelines, monitoring vendor performance, and ensuring that projects align with operational needs and compliance requirements. The ideal candidate is proactive, detail-oriented, and experienced in managing multiple facilities projects from initiation through completion. The Facilities Project Manager will be responsible for planning, coordinating, and overseeing facility maintenance and improvement projects across a portfolio of DYCD-supported community centers located throughout the five boroughs. This role involves managing projects from initial assessment through to completion, ensuring that all work aligns with DYCD’s operational standards and commitment objectives. The Project Manager will work closely with contractors to obtain pricing, schedule work, and manage timelines, serving as the primary point of contact throughout each project’s lifecycle. The selected candidate will monitor and track work order tickets related to their assigned community centers, using this information to investigate issues, define scopes of work, and coordinate the necessary steps for resolution. Provide regular updates to the Senior Director of Facility Project Management regarding scheduling, construction progress, and budget adherence; coordinating with internal teams and external vendors to resolve issues in a timely and cost-effective manner; and maintaining detailed project documentation, including reports, correspondence, change orders, and historical records. The Facilities Project Manager will play a critical role in ensuring projects are delivered on time, within budget, and to the highest quality standards. Key Responsibilities Project Management and Oversight Oversee the planning and execution of facility renovation, repair, and improvement projects across DYCD program sites. Develop project scopes, schedules, and budgets in coordination with internal teams, property owners (e.g., NYCHA), and external partners. Manage multiple ongoing projects while prioritizing urgent repair needs and long-term capital work. Track project milestones and ensure project are delivered on time and within budget and scope. Maintain comprehensive project documentation, including progress reports, approvals, permits, and close-out materials. Vendor and Contractor Coordination Procure and manage third-party vendors, contractors, and consultants for various facility-related services. Review and approve proposals, cost estimates, invoices, and change orders in collaboration with Facilities team. Ensure vendors meet contract requirements, quality standards, and deadlines. Conduct regular site visits to monitor progress and resolve on-site issues. Collaboration and Stakeholder Communication Collaborate with DYCD program teams, community-based organizations (CBOs), NYCHA representatives, and City agencies to assess needs and prioritize projects. Serve as a technical resource for CBOs and center staff, offering guidance on facility conditions and project planning. Coordinate with the Community Liaison of Facilities to ensure alignment between ticketing data (ServiceNow) and broader project priorities. Provide regular updates and briefings to DYCD leadership and stakeholders on project status, risks, and next steps. Compliance, Budget, and Reporting Ensure all projects comply with City, State, and Federal regulations, including safety, ADA, and procurement requirements. Support budget planning and allocation of funds for facility projects. Track expenditures and assist with reporting and documentation where required. Identify opportunities for process improvements and efficiencies in project delivery. COMMUNITY COORDINATOR - 56058