LOGISTICS PROGRAM MANAGER, URBAN SEARCH AND RESCUE (USAR) at CityOfNewYork

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies. The Logistics Bureau is made up of the Urban Search & Rescue, Humanitarian Logistics, Ground Support Logistics, Logistics Planning and Coordination, and the Mutual Aid and Resource Processing units. In blue skies, the Logistics Bureau works to increase the City’s emergency response and recovery capabilities by providing logistics planning support for agency and Citywide response programs. In grey skies, the Bureau provides active resource management for response programs, staffs operational task forces, and coordinates mutual aid requests. **SELECTED CANDIDATE NEEDS A VALID CLASS A CDL OR CDL PERMIT (MORE INFORMATION BELOW)** Urban Search & Rescue (US&R) is the process of locating, extricating, and providing medical treatment to victims trapped because of structural collapses and other natural or man-made catastrophes. The National US&R System consists of 28 task forces located throughout the country. NYCEM sponsors one of these 28 teams: New York Task Force One. New York City Emergency Management is looking for a well-qualified person with a background in warehouse/equipment management, warehouse/fleet operations, emergency management, the transportation industry, and/or other sectors of the logistics industry that would be able to support New York Task Force One (NY-TF1). The National Urban Search & Rescue (US&R) Response System is a framework for organizing federal, state and local partner emergency response teams as integrated federal disaster response task forces. The System’s 28 US&R task forces can be deployed by FEMA to a disaster area to provide assistance in structural collapse rescue, or they may be pre-positioned when a major disaster threatens a community. New York Task Force One (NY-TF1) is one of these 28 teams, and comprises members from FDNY Special Operations Command, NYPD Emergency Services Unit, FDNY EMS, and NYC Emergency Management. Under the supervision of the Director of US&R and the Cache Manager, the Logistics Specialist will coordinate the fulfillment of the task force’s logistics goals and objectives. The selected candidate will: Cache Management and Procurement - Manage the purchasing, tracking, servicing, and delivery of NY-TF1 equipment cache, supplies and services - Manage, upload and track documentation associated with purchasing, servicing, and delivery - Oversee the management of NY-TF1’s equipment inventory database (maintenance status, location, funding source, etc.) - Maintain and other task force inventories i.e. uniform cache Project Management - Complete projects related to federal reporting requirements, evaluations, and compliance deliverables - Develop reports and compile supporting documentation to meet FEMA and programmatic requirements - Plan, coordinate, and support logistics operations for trainings, exercises, and other task force-related events - Develop and maintain NY-TF1 flight plans and cache configurations for deployments ensuring all required documentation is prepared to support air transport (military and commercial) - Oversee Hazardous Declarations projects and associated supporting documentation for deployments - Oversee Cache strategic purchases and planning - Oversee Fleet strategic purchases and planning, alongside NY-TF1 Fleet Manager. Operational Support - Provide building access monitoring - Perform basic maintenance on equipment: tools, generators, small engine repair, etc. - Have the ability and willingness to perform strenuous physical labor when required - Use creative problem-solving as related to logistics challenges, often in high-pressure emergency situations. - Support NY-TF1 during training, exercises, Alert, Activation and Demobilization Orders - Deploy with NY-TF1 in a clerical support role at the direction of the Deputy Commissioner of Logistics - Assist with NY-TF1’s Fleet Maintenance Program including maintaining Vehicle Fleet Reports, tracking all preventive maintenance, and driving vehicles to and from vendors for service - Assist with movement of NY-TF1 owned vehicles, including tractor/trailers and other large/medium sized vehicles (CDL-A License preferred) **PLEASE NOTE THE FOLLOWING: The selected candidate will be assigned to an on-call Emergency Operations Center (EOC) team and will be expected to work non-business hours during some emergencies. These non-business hours include nights, weekends, holidays, and extended week hours outside of a 9AM-5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the on-call EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time, with six weeks off in between. - Funding - This position is supported through a federal Urban Search and Rescue (USAR) cooperative agreement with a multi-year period of performance, funded through annual awards. ____________________ Candidates must be authorized to work in the United States without employer support to be eligible for selection. Note that NYCEM does not participate in eVerify, which is required for the reauthorization of some visas. The selected candidate will be required to be in person in the office location three days per week, with exceptions for extenuating circumstances. For this position, the “Special Note” below in the Minimum Qualification Requirements does apply. IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL. PREFERRED SKILLS - Experience with inventory tracking - Experience liaising with vendors and purchasing goods/equipment - Experience managing multiple projects in a high pressure work environment - Familiarity with MS Office programs including Outlook, Word and Excel - Valid class A commercial driver’s license o Or commercial driver’s permit with a combination endorsement and air brake endorsement. - Experience operating tractor/trailers and other large/medium sized vehicles - Willingness to work as part of a team In addition, the selected candidate will be able to demonstrate a proven ability in the following areas, from the agency’s performance management model: Competencies: o Knowledge – possesses appropriate subject matter expertise. o Work Ethic and Productivity – produces consistently high quality, accurate, and on-time deliverables; takes responsibility, is dependable, and accountable, and follows through; is responsive to requests from leadership. o Strategic Problem Solving and Innovation – is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking. o Effective Communication – communication is clear, precise, and timely; understands their audience and display confidence in delivering their message. o Teamwork – encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives. **Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.** EMERGENCY PREPAREDNESS SPECIAL - 94612