Legal Assistant - Commercial Law Unit at CityofPhiladelphia

Position Summary  The Commercial Law Unit of the Law Department is seeking to fill a Legal Assistant role. The Legal Assistant will support attorneys working on transactional matters by overseeing electronic and paper file management, drafting and reviewing contracts, facilitating the process of executing agreements, drafting correspondence and form agreements, and aiding the overall workflow and productivity of the unit. Additionally, the Legal Assistant will support the Office of Transportation and Infrastructure Systems (OTIS) in legal research and contracting matters.     Essential Functions  The functions listed below are intended to describe the general nature and level of work performed in this role. They are not intended to be an exhaustive list of all duties, responsibilities, or essential functions. Duties may be modified, assigned, or reassigned as operational needs evolve, consistent with applicable law.    • Draft and review professional service contracts and ensure the corresponding General Provisions, contract exhibits, and applicable waiver information are appropriately incorporated;   • Coordinate with the attorney of record and departmental conformance manager for review and approval of contract drafts and exhibits;   • Utilize the City's Automated Contract Information System (ACIS) to manage the workflow of professional services contracts;   • Process the final version of contracts and all contract exhibits for electronic signatures utilizing DocuSign;   • Communicate with attorneys, City stakeholders, subject matter experts, and vendors on contracting matters;   • Support City Departments, in particular, OTIS with legal research, contract review and drafting, and other projects as needed;   • Participate in meetings to support City Departments and attorneys in recording, organizing, and distributing relevant documents and meeting minutes;    • Organize and file correspondence, documents, and other papers for transactions as requested by the Unit’s attorneys;   • Send requests for information to relevant City agencies and following up to meet deadlines;   • Update contract and solicitation documents as needed;   • Compile and maintain records of transactions handled by attorneys in the Commercial Law Unit and other Units;   • Compile weekly and quarterly reports as needed; and   • Support attorneys and other legal assistants as needed.     Competencies, Knowledge, Skills and Abilities  • Ability to maintain large volumes of documents and data utilizing databases such as SharePoint  • Ability to write and speak persuasively  • Ability to work with multiple City Departments  • Excellent organizational and time management skills  • Effective and professional oral and written communication  • Ability to work independently and think proactively  • Ability to manage and prioritize numerous assignments  • Computer skills required/desired for the position include:  MS Office (Word, Excel, Outlook, SharePoint One Drive, PowerPoint)  • Google Drive (Docs, Sheets, Slides, Forms)  • Spreadsheets (Excel, Google Sheets)  • Knowledge of legal concepts such as attorney-client privilege and relevance is a plus