People Operations Specialist at Cube

CUBE are a global RegTech business defining and implementing the gold standard of regulatory intelligence for the financial services industry. We deliver our services through intuitive SaaS solutions, powered by AI, to simplify the complex and everchanging world of compliance for our clients.    Why us? 🌍 CUBE is a globally recognized brand at the forefront of Regulatory Technology. Our industry-leading SaaS solutions are trusted by the world’s top financial institutions globally. 🚀 In 2024, we achieved over 50% growth, both organically and through two strategic acquisitions. We’re a fast-paced, high-performing team that thrives on pushing boundaries—continuously evolving our products, services, and operations. At CUBE, we don’t just keep up we stay ahead. 🌱 We believe our future is built by bold, ambitious individuals who are driven to make a real difference. Our “make it happen” culture empowers you to take ownership of your career and accelerate your personal and professional development from day one. 🌐 With over 700 CUBERs across 19 countries spanning EMEA, the Americas, and APAC, we operate as one team with a shared mission to transform regulatory compliance. Diversity, collaboration, and purpose are the heartbeat of our success. 💡 We were among the first to harness the power of AI in regulatory intelligence, and we continue to lead with our cutting-edge technology. At CUBE, You will work alongside some of the brightest minds in AI research and engineering in developing impactful solutions that are reshaping the world of regulatory compliance. Job Title: People Operations Specialist Department: People & Talent Location: CUBE Manila Office Reporting To: People Operations Manager / HR Generalist, APAC Job Type: Full-time Work Mode: Onsite – 5 days per week ABOUT THE ROLE The People Operations Specialist plays a vital role within the People Team, ensuring the efficient delivery of globally standardised HR processes. Working closely with People and Talent teams, you will support end-to-end employee lifecycle activities while maintaining high standards of accuracy and compliance. In addition to core HR responsibilities, this role also oversees office operations in Manila and coordinates IT equipment provisioning in collaboration with the TechOps team. You will contribute to a seamless employee experience while ensuring operational excellence and adherence to local regulations. KEY RESPONSIBILITIES HR Administration & Employee Lifecycle - Provide day-to-day administrative support across the employee lifecycle, including onboarding, offboarding, promotions, and contract updates. - Maintain accurate employee records in HR systems, ensuring compliance with Philippines regulations and internal policies. - Prepare employment contracts, offer letters, and related documentation in line with local requirements. - Support onboarding activities, including documentation, benefits coordination, and new joiner setup. Process Implementation & Quality - Support the rollout and adoption of globally standardised HR processes within the Manila office. - Monitor adherence to processes and identify areas for improvement. - Collaborate with the wider People Team to ensure consistency and quality across regions. Payroll & Data Coordination - Work closely with Payroll to provide accurate data for monthly payroll processing. - Assist in resolving payroll-related queries and validating employee information. - Support coordination of statutory contributions and benefits documentation. Office Management - Act as the main point of contact for Manila office operations. - Manage office facilities, supplies, vendors, and workspace logistics. - Ensure compliance with local health and safety standards. - Partner with Finance and Operations on budgeting, invoicing, and cost tracking. - Support team events, engagement initiatives, and in-office activities. IT Equipment Coordination - Coordinate with TechOps on provisioning, tracking, and return of IT equipment. - Ensure timely equipment setup for new joiners and role changes. - Maintain accurate inventory records. - Act as a liaison for employee queries related to IT equipment. Compliance & Documentation - Ensure employee records are securely maintained in line with data privacy regulations. - Support internal audits and policy updates. Employee Experience - Act as a first point of contact for HR-related queries. - Support engagement initiatives such as surveys and wellbeing programs. - Contribute to fostering a positive and inclusive workplace culture. SKILLS & EXPERIENCE Essential - 2+ years’ experience in HR, administration, operations, or office management. - Strong organisational and time management skills. - High attention to detail and accuracy. - Experience using HR systems (e.g., HiBob or similar). - Proficiency in Microsoft Office. - Ability to collaborate with cross-functional teams (TechOps, Finance, vendors). - Knowledge of Philippines employment laws and practices. Desirable - Experience in a global or fast-growing organisation. - Exposure to office or facilities management. - Familiarity with HR-related systems such as payroll, expenses, or background checking tools. Interested? If you are passionate about leveraging technology to transform regulatory compliance and meet the qualifications outlined above, we invite you to apply. Please submit your resume detailing your relevant experience and interest in CUBE. CUBE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.