Run Operations Manager — Tenant Find at Dwelly

About Dwelly Dwelly — a UK-based, AI-enabled lettings and property management platform, that is growing through a roll-up strategy acquiring estate agencies. The company leverages two arms: i) acquiring existing letting agencies, effectively buying its highly sticky, recurring revenue-type landlords portfolios, and then ii) building a top-notch technology to automate tenant management, payments, and post-rental property maintenance. The company seamlessly integrates AI services to automate all business processes within brick-and-mortar real estate agencies, integrating them into a tech-enabled digital letting platform in two months to radically improve the user experiences and increase efficiency of the business. We’re a fast-growing, product-focused company, backed by top-tier investors and led by a team with deep experience in real estate, technology, and operations. Position Summary We are seeking an experienced and highly organised Run Operations Manager to work closely with the Head of Tenant Find and own the day-to-day execution of the Tenant Find vertical. You will run a team of 50+ people at start, growing to 250+ at scale, across our integrated agencies, through a layer of Team Coordinators. This role exists to keep the Tenant Find operating model running at steady state — from property listing and marketing, through viewings and applicant screening, to offer acceptance and move-in. The strategy, direction and building of the function will be led by the Head of Tenant Find alongside product, analytics and engineering. Your mandate is to enforce adherence, manage performance, resolve breakdowns, and protect service quality as the business scales and evolves. We are looking for a strong operational leader with proven ability to run large, multi-layered teams in high-volume, KPI-driven environments. Experience in contact centres, BPO, or branch networks is mandatory. Key Responsibilities: 1. Run the Tenant Find operating model • Own day-to-day execution of Tenant Find across all integrated Dwelly agencies: enforce adherence to SOPs, dashboards and performance standards across listing, marketing, viewings, applicant screening, referencing, and move-ins • Achieve and surpass ~5 key metrics that matter for Tenant Find every day and every week (e.g. time-to-let, viewing-to-offer conversion, applicant quality, lead response time); hold the line on service quality at all times 2. Performance & KPI management of the team • Track and own leading indicators across daily, weekly, and monthly KPI cadence; surface emerging risks and intervene before service quality is felt by tenants or landlords • Run a tight performance management routine across Team Coordinators and the broader team — set expectations, identify under-performance, act quickly, document with rigour and fairness • Resolve escalations from Team Coordinators and Managing Directors — anything that requires judgement above the TC layer 3. Lead through a Team Coordinator layer • Directly manage 5–10 Team Coordinators, who in turn manage the wider team of lettings negotiators • Lead the team through a consistent operating rhythm: daily standups, weekly 1:1s, and weekly performance reviews. Coach to raise the bar, set the standard others follow, and build a culture of accountability. Hire and exit decisively. Work in close partnership with the Talent team to keep the pipeline warm 4. Cross-vertical coordination & feedback • Partner with the Run Operations Managers for Property Management and Payments, the three Heads, and the UK GM to keep the verticals running as one cohesive operation per agency • You are the conduit between the front line and central teams: surface what's broken, what's slow, and what tenants, landlords, and contractors actually need Qualifications & Preferred Background: • 7–10+ years in hands-on operational management, including 3–5+ years running 100+ people through a multi-layer structure (you managed coordinators / team leads who in turn managed individual contributors) • Industries: contact centres and customer support at scale, BPO and outsourced services, field operations,, retail and branch networks are ideal backgrounds. Common denominator: high-volume, KPI-driven, distributed workforce where service level is the product • Exceptionally organised and detail-oriented. Lives in the data, reads dashboards fluently, and moves fast when the numbers drift. Makes decisions grounded in evidence, not instinct. • Exceptional people skills. Experience in hiring, performance-managing, coaching and building standards across hundreds of people via a coordinator layer • High operational rigor, “get things done” attitude • Fast-growing, operationally-intensive businesses; multi-site / multi-branch structures; managing distributed teams alongside on-the-ground teams • You should have seen 5x+ YoY growth with corresponding consequences for the team Compensation & Benefits: • Competitive salary with the potential for equity options based on performance, recognising exceptional contributions to our integration success. What is it like being a Dwell-er? Feel free to check out Dwelly Core Principles. That’s about what we believe in, how we operate and make decisions. What we offer is not a fancy office or a static workplace. Instead, this is solving one of worlds’ most complex problems in the largest consumer industry in the world (residential rentals), to improve the experience for >30% of households (>5M in the UK, and >100M including EU and US) that live in rental homes. This is about disrupting the largest, most antiquated industry in the world, with one of the strongest operational and technical teams that exist in the UK and the EU. We work hard, and we shoot for extremely ambitious results. But we want people to be proud of what they’ve built and be able to look back and say one day “hell yeah, that was me that did it all”. • Customer obsession rather than competitive focus • Passion for invention • Operational excellence • Long-term thinking By applying for this position, you consent to the processing and storage of your personal data for recruitment purposes for up to 365 days, in accordance with our data retention policy and applicable data protection laws.