HR Onboarding Coordinator - Bilingual at EgisGroup

About the Role

We are looking for an Onboarding HR Coordinator to manage and enhance the end-to-end onboarding experience for new employees. This role ensures a seamless, compliant, and engaging transition for new hires from offer acceptance through their first 90 days.

Key Responsibilities

• →Serve as the primary point of contact for all new hires following contract signing, guiding them through the onboarding process and addressing inquiries.
• →Complete onboarding workflows and ensure accurate data entry.
• →Liaise with IT and H&S to coordinate PPE, equipment, system access, and email setup.
• →Ensure all compliance documentation is completed and uploaded in a timely manner.
• →Deliver virtual and/or in-person orientation sessions on a weekly basis.
• →Facilitate and lead Day 1 experience, including welcome emails, agenda, and introductions.
• →Collaborate closely with hiring managers to deliver a seamless, engaging, and welcoming onboarding experience.
• →Ensure deployment and completion of mandatory training.
• →Maintain and update manager and buddy onboarding checklists.
• →Develop, maintain, and continuously improve onboarding process flows and standard operating procedures.
• →Monitor probationary review timelines and proactively coordinate reminders and follow-ups with managers.
• →Track and analyze onboarding metrics to identify trends and opportunities for improvement.
• →Coordinate and submit Certificate of Authorization engineering registrations, where required.
• →Gather feedback from new hires and managers to continuously improve onboarding processes.
• →Collaborate with HR Business Partners and Talent Acquisition to align recruitment and onboarding processes.
• →Facilitate structured 60-day check-ins with new hires to support engagement, address concerns, and ensure a smooth transition.
• →Plan, coordinate, and facilitate quarterly new hire leadership meet-and-greet sessions for employees following their three-month milestone.