Recruiting Coordinator at Elastic

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI. What is The Role Our Recruiting Operations Coordinators play a key role in driving hiring success by delivering a best-in-class experience for both candidates and internal stakeholders. This is a fast-paced, high-impact role where the candidate experience is at the heart of everything we do. You will partner closely with recruiters, hiring managers, and cross-functional teams such as HR and Legal to ensure a smooth and efficient hiring journey from scheduling through to onboarding. You are someone who enjoys problem solving, takes ownership of your work, and can balance working independently while supporting a highly collaborative distributed team. What You Will Be Doing • Handle end-to-end interview scheduling across multiple time zones, ensuring a positive experience for candidates and interview teams • Own and maintain interview processes within our ATS (preferably Greenhouse) and scheduling tools (preferably Guide) • Support offer management processes, ensuring accuracy and timely coordination with stakeholders • Coordinate candidate pre-boarding and onboarding activities, including background checks and documentation • Partner with internal teams, including HR, Legal, and hiring managers, to maintain compliance and smooth processes • Act as a key point of contact for candidates, providing clear, timely, and supportive communication throughout their journey • Find opportunities to improve processes, increase efficiency, and enhance the overall candidate experience • Support ad hoc projects and operational initiatives across the global Recruiting Operations team What You Bring • 1+ years of experience in a Recruiting Coordinator or similar operations focused role • Experience working with an ATS, ideally Greenhouse, and scheduling tools such as Guide is preferred • Strong organisational skills with the ability to handle multiple priorities in a fast moving environment • Excellent communication skills with a focus on delivering a high quality candidate experience • Ability to work with a variety of stakeholders across functions. • A proactive, solutions focused approach. • Comfortable working remotely while staying connected and collaborative within a distributed team • High attention to detail and a solid sense of ownership in your work. Additional Information - We Take Care of Our People As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do. We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do. • Competitive pay based on the work you do here and not your previous salary • Health coverage for you and your family in many locations • Ability to craft your calendar with flexible locations and schedules for many roles • Generous number of vacation days each year • Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service • Up to 40 hours each year to use toward volunteer projects you love • Embracing parenthood with minimum of 16 weeks of parental leave Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation. We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email [Upgrade to PRO to see contact]. We will reply to your request within 24 business hours of submission. Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster) Elasticsearch develops and distributes technology and information that is subject to U.S. and other countries’ export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Syria, or Russia, including the Ukrainian territories annexed by Russia (The Crimea region of Ukraine, The Donetsk People's Republic (DNR), The Luhansk People's Republic (LNR), Kherson or Zaporizhzhia). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. Please note that national origin and/or nationality do not affect eligibility for employment with Elastic. Please see here for our Privacy Statement.