Recruiting Coordinator at Fluidstack

ABOUT FLUIDSTACK At Fluidstack, we build the compute, data centers, and power that will fuel artificial superintelligence. We supply GWs of compute capabilities to the world’s biggest AI Labs at industry-defining speeds. Our team is small, fast, and obsessed with quality. We own outcomes end-to-end, challenge assumptions, and treat our customers' problems as our own. No task is beneath anyone here. There are a few thousand people who will shape the trajectory of superintelligence. Come and be one of them. ABOUT THE ROLE We’re seeking an exceptional Recruiting Coordinator to be the operational backbone of Fluidstack’s talent acquisition function. You’ll be a critical partner to recruiters, sourcers, hiring managers, and candidates alike, ensuring every part of the hiring process runs with precision, speed, and care. This is a high-ownership role for someone who takes pride in flawless execution, thrives in fast-moving environments, and understands that a great candidate experience is a direct reflection of Fluidstack’s brand. You’ll be the connective tissue of the TA team - keeping pipelines moving, data clean, and every stakeholder informed. KEY RESPONSIBILITIES: - Own interview coordination end-to-end: Schedule and manage complex, multi-stakeholder interviews across virtual and in-person formats, time zones, and roles - with zero dropped balls. - Deliver a white-glove candidate experience: Serve as the primary point of contact for candidates throughout the interview process, ensuring every touchpoint is responsive, clear, and reflects Fluidstack’s standards. - Keep the machine running: Proactively anticipate and resolve scheduling conflicts, logistical issues, and process bottlenecks before they become problems. - Maintain data integrity: Own accurate, up-to-date candidate records and workflow tracking in the ATS. Clean data is non-negotiable - it drives the decisions that matter. - Support the TA team operationally: Partner with TA Partners and Sourcers on administrative and operational tasks that keep pipelines healthy and hiring moving at pace. - Identify and improve: Spot friction in the process, flag it, and help build better workflows. Leave every system you touch better than you found it. FOCUS/WHAT WE VALUE - Flawless execution: You sweat the details, run a tight process, and take pride in getting it right every time. Candidates, hiring managers, and teammates can always count on you to follow through. - Speed and ownership: You move fast, stay ahead of problems, and take full accountability for your work. You don’t wait to be told - you anticipate. - Candidate-first mindset: You understand that every candidate interaction shapes how people perceive Fluidstack. You treat every person in the process with care and respect. - Builder mentality: You create structure where none exists, document what you learn, and leave the function better than you found it. - Low ego, high curiosity: You value continuous learning over being right, embrace honest feedback, and view setbacks as opportunities to improve and grow. - Clear communication: You write and speak with precision - candidates, hiring managers, and teammates always know where things stand. REQUIREMENTS - 1–2+ years of recruiting coordination, administrative, or operations experience - ideally in a fast-paced tech or startup environment. - Exceptional organizational skills - you can manage high volumes of moving parts across multiple roles simultaneously without losing quality or urgency. - Strong written and verbal communication skills - you’re responsive, professional, and clear in every interaction. - Hands-on experience with ATS platforms and scheduling tools; familiarity with Greenhouse, Ashby, or similar is a plus. - High attention to detail and a low tolerance for data errors - you know that clean systems produce better outcomes. - Proven ability to operate autonomously in a fast-moving environment, prioritize competing demands, and maintain composure under pressure. BENEFITS - Competitive total compensation package (cash + equity). - Retirement or pension plan, in line with local norms. - Health, dental, and vision insurance. - Generous PTO policy, in line with local norms. The base salary range for this position is $100,000 - $125,000 per year, depending on experience, skills, qualifications, and location. This range represents our good faith estimate of the compensation for this role at the time of posting. Total compensation may also include equity in the form of stock options. We are committed to pay equity and transparency. Fluidstack is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Fluidstack will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law. You will receive a confirmation email once your application has successfully been accepted. If there is an error with your submission and you did not receive a confirmation email, please email [Upgrade to PRO to see contact] with your resume/CV, the role you've applied for, and the date you submitted your application-- someone from our recruiting team will be in touch.