Project Manager, Student Engagement, Bloomberg Center for Cities at HarvardUniversity

HarvardUniversity

Cambridge, MA, us·10h ago

Mid LevelFull-time

Salary Range

$51,000 - $69,000 /year

Estimated

This salary is estimated based on similar roles. The actual salary may vary.

About the Role

The Project Manager will manage planning, operations, and administrative support for various student engagement activities in the Bloomberg Center for Cities at Harvard. This role plays a critical coordinating function across recruitment, selection, placements, and program operations, particularly for the Bloomberg Harvard City Hall Fellowship.

Key Responsibilities

→Manage the end-to-end administrative and operational execution of the Bloomberg Harvard City Hall Fellowship, placing up to 25 Fellows annually.
→Maintain accurate tracking of applicants, placements, and project scopes using Salesforce and related data systems.
→Coordinate outreach to alumni cities and support city project scoping, including scheduling and documentation.
→Plan and support Harvard-wide student recruitment across multiple graduate schools, including in-person sessions and creative outreach strategies.
→Manage application systems and selection processes, including review, interviews, matching, and offers.
→Issue offer letters and maintain official Fellow and city records.
→Coordinate onboarding logistics, including relocation, housing guidance, health insurance, and stipends.
→Manage tracking and communication with cities to ensure fellow placement MOUs are signed and processed.
→Monitor visa considerations in partnership with the Harvard International Office.
→Coordinate with Center’s Administration & Finance team to set up, monitor, and close out Fellow payments.
→Support a pilot to place Fellows in non-U.S. cities, coordinating with external vendors on work permits, payroll, taxes, and benefits.
→Manage scheduling, logistics, and coordination for student engagement activities.
→Build and maintain strong working relationships across the Center, Harvard schools, and University partners.
→Support the development of efficient administrative structures and workflows.

Requirements

✓Experience in project management, preferably in educational or administrative settings.
✓Proficiency with Salesforce or similar data systems.
✓Strong organizational and coordination skills.
✓Ability to manage multiple tasks and deadlines effectively.
✓Experience with recruitment, selection, and placement processes.
✓Excellent communication and interpersonal skills.
✓Ability to work collaboratively across departments and with external partners.