Office Operations Manager, Chicago at Horizon3ai

Get to Know Us Horizon3.ai is a fast-growing, remote cybersecurity company dedicated to the mission of enabling organizations to proactively find and fix and verify exploitable attack vectors before criminals exploit them. Our flagship product, the NodeZeroTM platform, delivers production-safe autonomous pentests and other key assessment operations that scale across the largest internal, external, cloud, and hybrid cloud environments. NodeZero has been adopted by organizations of all sizes, from small educational institutions to government agencies and Global 100 enterprises. It is used by ITOps/SecOps teams, consulting pentesters, and MSSPs and MSPs.  We are a fusion of former U.S. Special Operations cyber operators, startup engineers, and formerly frustrated cybersecurity practitioners. We're committed to helping solve our common security problems: ineffective security tools, false positives resulting in alert fatigue, blind spots, "checkbox” security culture, cybersecurity skills shortage, and the long lead time and expense of hiring outside consultants. Collectively, we are a team of learn it alls, committed to a culture of respect, collaboration, ownership, and results.   What You’ll Do We’re looking for an Office Operations Manager who can both run a high-functioning local office (Chicago) and help design and scale our broader workplace strategy across the U.S. This role is based in our Chicago office and is expected to be in-office 4–5 days per week to support day-to-day operations, employee experience, and on-site execution. This is not a facilities-only role. This is a operator + strategist role for someone who is equally comfortable: - Restocking a fridge and running a great in-office experience - Supporting lease negotiations and standing up new locations - Translating ambiguous business needs into scalable workplace solutions As Horizon3 continues to grow, we need to move from ad hoc office decisions to a thoughtful, repeatable, and scalable workplace model. This role is a key part of building that muscle. If you’re someone who sees an office not just as a space but as a system that enables people to do their best work, this role is for you. This role will be responsible for: OFFICE OPERATIONS - Help stand up and operationalize our new Chicago office, bringing a thoughtfully designed space to life and ensuring it runs smoothly from day one - Own the day-to-day operations of the Chicago hub, ensuring a high-quality, seamless employee experience - Manage vendors, supplies, office services, and on-site logistics - Support in-office events, team gatherings, and leadership visits - Act as the local point of contact for employees, leaders, and cross-functional partners - Maintain a workplace that reflects our culture: high ownership, low friction, high trust WORKPLACE STRATEGY & EXPANSION - Partner with Sr. Director, People Operations, Finance, and the broader leadership team to define our U.S. workplace strategy - Evaluate new market opportunities (e.g., NYC, D.C.) based on business needs, hiring plans, and cost considerations - Translate ambiguous requirements into clear scopes, options, and recommendations - Lead end-to-end office expansion projects, including: - Market research and location evaluation - Scoping trips and on-the-ground assessments - Requirements gathering from business stakeholders - Own timelines, dependencies, and execution from idea → decision → launch OPERATIONS & SYSTEMS THINKING - Build repeatable frameworks for: - Office evaluation and decision-making - Vendor management and cost optimization - Workplace standards across locations - Identify opportunities to reduce friction, improve consistency, and scale efficiently - Partner cross-functionally (People, Finance, IT, Security) to ensure alignment and execution What You’ll Bring - Proven experience in office operations, workplace management, or facilities at a scaling company - Experience managing physical spaces AND projects (not just one or the other) - Strong project management skills with the ability to drive multiple initiatives simultaneously - Experience with vendor management, budgeting, and lease or contract negotiation support - Ability to translate ambiguous business needs into structured plans and execution paths - Strong cross-functional partnership skills; comfortable influencing without formal authority - High ownership mindset—you see problems and solve them without waiting How You Operate: - You are equally comfortable in the details and the strategy - You think in systems, not one-off solutions - You prioritize speed + quality, not perfection - You are pragmatic—you know when “good enough” is the right call - You take pride in making environments feel effortless for others What Sets You Apart? - You’ve helped open, scale, or relocate offices in multiple markets - You bring a product mindset to operations—you iterate, measure, and improve - You naturally look for ways to standardize without over-engineering - You can operate independently in a remote-first company while owning a physical location - You’re excited by the idea of building something that doesn’t fully exist yet Perks of Horizon3.ai - Inclusive Team: We value diversity and promote an inclusive culture where everyone can thrive. - Growth Opportunities: Be part of a dynamic and growing team with numerous career development opportunities. - Innovative Culture: Work in a collaborative environment that encourages creativity and out-of-the-box thinking. - Remote Work: We are a 100% remote company. Enjoy the convenience and work-life balance that comes with remote work.  - Competitive Compensation: We offer competitive salary, equity and benefits. Our benefits include health, vision & dental insurance for you and your family, a flexible vacation policy, and generous parental leave. Compensation and Values At Horizon3, we believe that our people are our greatest asset, and our compensation philosophy reflects this core value. We are committed to fostering an environment where all employees feel valued, respected, and rewarded for their contributions. Our compensation structure is designed to be fair, competitive, and transparent, ensuring that every team member is recognized and compensated equitably across roles, levels, and locations. In accordance with various State’s transparency regulations, we provide the following salary range information for this position: - Base salary range: $110,000 - $120,000 annually. The exact salary will be determined based on the selected candidate’s location, qualifications, experience, and relevant skills. - Additional compensation: All full-time roles are eligible for an equity package in the form of stock options. You Belong Here Horizon3 is not just an equal opportunity employer - we are a community that values diversity, equity, and inclusion as fundamental principles of our culture and success. We are dedicated to fostering a workplace where everyone feels welcome and respected, regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, hair length or any other legally protected status by law. Our commitment to diversity and inclusion means we strive to attract, develop, and retain a workforce that reflects the varied communities we serve. We believe that diverse perspectives drive innovation and strengthen our ability to create cutting-edge cybersecurity solutions. At Horizon3, every team member is valued and supported in an environment that encourages personal and professional growth. We welcome candidates from all backgrounds and experiences, and we encourage all qualified individuals to apply. Come be a part of Horizon3, where your unique contributions are recognized, and your potential is limitless. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.  Application Note In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. #LI-KS1