AI & Legal Operations Specialist - IFS Ultimo at IFS1

We are seeking a Legal Operations & AI Enablement Specialist to play a pivotal role in advancing the Legal function’s digital transformation. This position will lead the structured management of legal data and AI-powered tools, enabling automation in document review, risk triage and contract analysis. The position combines legal operations, AI tool optimization, systems management, and cross-functional business partnering. It requires a collaborative mindset and practical experience in managing AI-powered tools. If you thrive in fast-paced environments, enjoy solving complex commercial challenges in technology and want to help shape the direction of a high-growth AI-first company, we would love to hear from you. Domain AI & Legal Technology Management • Maintain and enhance AI-enabled legal databases and document analysis tools. • Manage and optimize Contract IQ (in-house AI-based digital worker). • Curate, structure and validate AI training data (e.g., contracts, NDAs, compliance checklists). • Create and maintain custom GPTs and other AI-powered legal solutions. • Provide active technical leadership of Legal AI tools to maximize adoption and business value. • Identify opportunities for Legal to leverage emerging technologies to enhance efficiency and insight. • Conduct system analysis, troubleshoot issues, and recommend improvements (fields, processes, dependencies, system behaviour). • Make strategic recommendations to enhance value derived from legal technology platforms.Legal Operations & Process Improvement • Define, refine and standardize operational legal processes. • Assess existing tools and methodologies to simplify and enhance efficiency. • Drive cross-functional improvement initiatives in collaboration with global functions. • Develop innovative approaches to deliver legal metrics and business insights. • Enable change management initiatives relating to legal systems and processes.Business Partnering & Stakeholder Management • Act as a bridge between Legal, technical teams, and business stakeholders. • Translate data and system outputs into actionable insights for legal management. • Provide day-to-day troubleshooting and operational guidance to internal stakeholders. • Lead cross-functional coordination of legal technology and operational projects. • Manage preparation and updates of end-user documentation, training materials, and process guides. • Maintain Legal internal intranet communication platforms and knowledge repositories.Optional: Legal Support & Compliance Enablement • Support low-level legal work such as NDA reviews (including use of tools such as Luminance). • Assist with drafting and administrative legal workflows across multiple jurisdictions. • Support compliance tracking and policy adherence initiatives.