Recruiting Coordinator Representative at Intuitive

The Recruiting Coordination Representative plays a central role within Intuitive’s Talent Acquisition team, working collaboratively to support group goals. This versatile position calls for an organized, proactive team member who is committed to client service, communicates effectively, and thrives in a large team environment. Success in the role requires the ability to anticipate and respond to changing priorities, while using a variety of tools to improve both team processes and candidate experience.   Essential Job Duties (Specific responsibilities and tasks an individual would be expected to perform in the role. Additional job duties may be determined by functional people manager) • Facilitate and support the requisition creation process in Workday - HRIS for recruiting and hiring teams by ensuring each request is reviewed promptly, audited for accuracy and launched seamlessly into the approval workflow. Emphasize timely coordination, accuracy, and streamlined collaboration to enable a smooth transition from requisition submission through final approval. • Finalize job requisition for job posting and recruitment activities by loading the job description, auditing and completing all required fields and initiating the final approval workflow for TA leadership within our recruiting ATS. • Serve as an ambassador for candidate experience by managing interview scheduling, coordinating travel arrangements, and guiding candidates throughout each stage of their visit. Utilizing online scheduling software system adhere to documented SLA to ensure timely scheduling of all interviews and debrief meetings. Maintain proactive, clear communication and deliver exceptional customer service to candidates, recruiters, and hiring leaders, ensuring all participants feel supported, informed, and valued—ultimately delivering a positive, seamless interview experience from start to finish. • Oversee and manage the end-to-end hiring process, which includes the initiation of background checks, monitoring exception reports, and ensuring timely and accurate completion of process documentation.  Final audit review of offer details to finalize offer letter template before routing to candidate.  Adhere to company policies and regulatory requirements at every step, ensuring a compliant and efficient onboarding experience for new team members. • Utilize ServiceNow ticketing and case management system for a variety of inquiries and tasks that need to be addressed by the Coordination team.  Monitor and update assigned case load as appropriate until cases can be resolved and closed. • Adhere to established activity metrics standards activity metrics including volume, SLA, cycle time and fall out rates for various interview coordination activities to ensure you are meeting any published performance standards and expectations.