Legal Assistant at ispace-inc

At ispace U.S., we’re not just going to the Moon—we’re redefining how we get there. Our missions push the boundaries of human and robotic exploration, driven by our belief: “Expand our Planet. Expand our Future.” By providing cost-effective lunar transportation, we are pioneering a future where space is within reach for scientific discovery, commercial ventures, and sustainable exploration.   With locations in Japan, Luxembourg, and the United States, ispace is rapidly growing and leading the way in lunar exploration and development. Our U.S. branch is based in Englewood, Colorado, and focuses on high-capacity payload lunar landers designed to support future lunar missions. Our team is made up of innovators, problem-solvers, and visionaries committed to making space more accessible and fostering the next generation of space exploration.  Let’s go to the Moon together! Our team is growing, and we are actively seeking talented individuals who share our passion for space.  ispace-U.S. is seeking a detail-oriented, proactive Legal Assistant to support the company's legal function. Based in our  Denver, CO office and reporting to Senior Legal Counsel, this role provides a combination of substantive legal support and legal operations across the company's commercial, compliance, and corporate activities. The ideal candidate is highly organized, comfortable wearing multiple hats, and thrives in a fast-paced, mission-driven environment. Key Responsibilities Serve as a coordination point for communications between ispace-U.S. and its parent holding company Support cross-border compliance and reporting requirements as needed Scheduling, Events & Administrative Support Manage calendaring and scheduling for the legal team, including meeting coordination and travel logistics Support planning and coordination of legal team events and company-wide legal training sessions Prepare and distribute meeting agendas and capture meeting notes for legal team meetings and cross-functional sessions Perform other duties and projects as assigned by the legal team to support the company’s evolving legal and business needs. NDA & Commercial Agreement Support Support the negotiation, processing, and tracking of non-disclosure agreements and other routine commercial agreements Maintain the company's contract management system and ensure timely execution and storage of executed documents Coordinate with internal stakeholders (engineering, finance, business development) on contract requirements and obligations Legal Research & Drafting Conduct legal research on space law, regulatory developments, and policy matters relevant to the company's operations Prepare summaries, briefing memos, and presentations for senior leadership and legal team review Draft, proofread, and edit legal correspondence, agreements, and internal communications Compliance Tracking Track and monitor compliance obligations, including FAR/DFARS, ITAR, EAR, and other regulatory frameworks applicable to commercial space activities Monitor filing deadlines and coordinate with registered company officials to remain in compliance with U.S. government regulations Maintain and organize corporate records and filings Track and manage renewal deadlines for insurance policies, government registrations, licenses, permits, and key commercial agreements, ensuring timely renewals and escalating to Senior Legal Counsel as needed Client Intake & Internal Legal Operations Manage internal client intake for the legal department, including triaging requests and maintaining matter tracking Coordinate internal management of supply chain management requests directed to the legal team Manage outside counsel relationships, invoice review, and legal billing Internal Communication Serve as a coordination point for communications between ispace-U.S. and its parent holding company Support cross-border compliance and reporting requirements as needed Scheduling, Events & Administrative Support Manage calendaring and scheduling for the legal team, including meeting coordination and travel logistics Support planning and coordination of legal team events and company-wide legal training sessions Prepare and distribute meeting agendas and capture meeting notes for legal team meetings and cross-functional sessions Perform other duties and projects as assigned by the legal team to support the company’s evolving legal and business needs. Required Qualifications • Bachelor's degree required • Minimum 2 years of experience in a legal assistant, paralegal, or legal operations role, ideally in an in-house legal department or law firm in the aerospace, defense, government contracts, or technology sectors • Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously • Excellent written communication skills, including drafting, proofreading, and editing • Proficiency with contract lifecycle management systems and Microsoft Office Suite • Ability to work independently, exercise sound judgment, and maintain strict confidentiality • Familiarity with ITAR, EAR, or similar export control and national security compliance frameworks preferred What Makes You Stand Out! • Experience in the commercial space, satellite, or advanced aerospace industry • Exposure to international transactions, cross-border compliance, or working with Japanese or European entities • Prior experience in a startup or growth-stage company environment #LI-LH1 At ispace, we believe that diverse perspectives drive innovation. We welcome applicants from all backgrounds and experiences, even if you don’t meet every listed requirement. If you’re passionate about our mission and think you can contribute, we encourage you to apply. Your unique skills and experiences may be exactly what we need to grow and succeed together.  To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR .here.    ispace is an Equal Opportunity Employer; employment with ispace is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.  All applicants who are offered employment with ispace US will be subject to a background investigation. Offers of employment are contingent on the successful completion of a background investigation conducted in accordance with Company policies and all applicable laws. ispace Technologies, US, Inc. is a drug-free workplace.  ispace Technologies, US, Inc. participates in the E-Verify program.