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LeadFull-timeRustAIML
Salary Range
$95,625 - $129,375 /year
This salary is estimated based on similar roles. The actual salary may vary.
About the Role
We are looking for an Executive Assistant to support the VP of Talent and Rewards Operations at Nebius. This role provides high-level administrative and operational support, ensuring smooth coordination of Talent and Rewards initiatives and enabling the VP to focus on strategic priorities.
Key Responsibilities
- →Manage the VP’s calendar and schedule across multiple stakeholders and time zones
- →Coordinate internal and external meetings, including leadership and board preparation
- →Prepare agendas, briefing materials, and presentations
- →Track action items and follow-ups to ensure deadlines are met
- →Arrange travel and manage expense reports
- →Handle sensitive information with discretion
- →Coordinate logistics for performance reviews, talent review meetings, and compensation cycles
- →Organize and maintain documentation such as org charts, job descriptions, and policy materials
- →Compile and format HR data for dashboards and leadership updates
- →Prepare executive-level presentations and reports
- →Act as the primary coordination point for internal stakeholders engaging with the VP
- →Manage team communications and updates
- →Organize offsites, planning sessions, and leadership meetings
Requirements
- ✓6-10 years of experience supporting senior executives, ideally in HR, Talent, or Rewards operations
- ✓Proven ability to handle confidential and sensitive information
- ✓Strong organizational and calendar management skills
- ✓Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
- ✓Experience with HR systems and collaboration tools
- ✓Strong judgment, discretion, and ability to operate in high-trust environments
- ✓Ability to manage multiple priorities in a fast-paced environment
Benefits
- ★Health insurance: 100% company-paid medical, dental, and vision coverage for employees and families.
- ★401(k) plan: Up to 4% company match with immediate vesting.
- ★Parental leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.
- ★Remote work reimbursement: Up to $85/month for mobile and internet.
- ★Disability & life insurance: Company-paid short-term, long-term and life insurance coverage.
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