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Mid LevelFull-timeRustAWSAI
Salary Range
$45,900 - $62,100 /year
This salary is estimated based on similar roles. The actual salary may vary.
About the Role
We are seeking an Onboarding Coordinator to support our EMEA onboarding program at OpenAI, based in Dublin. This 6-month contract role will manage the end-to-end operational execution of onboarding activities across EMEA, ensuring a smooth and welcoming experience for new hires and their managers.
Key Responsibilities
- →Own day-to-day coordination of EMEA new hire onboarding, including logistics, communications, scheduling, and stakeholder coordination
- →Draft and send templated communications to new hires and managers, including pre-onboarding emails, Day 1 notes, reminders, and follow-ups
- →Manage calendar invites for onboarding sessions, tech setup, security briefings, leadership sessions, and other onboarding programming
- →Partner with the EMEA IT onboarding team to support device management, readiness, and distribution
- →Coordinate logistics for in-person onboarding in Dublin and London, including room scheduling, facilitator support, materials, and day-of assistance
- →Support occasional remote onboarding across the EMEA region, ensuring a consistent and high-quality experience regardless of location
- →Maintain and update onboarding pages and resources in tools such as Notion and OpenHouse
- →Support facilitators and presenters with session preparation, run-of-show coordination, and real-time troubleshooting
- →Help manage onboarding exceptions and region-specific nuances
Requirements
- ✓Experience in onboarding coordination, HR operations, or program coordination in a fast-paced environment
- ✓Strong organizational and communication skills, with comfort managing multiple timelines and time zones across EMEA
- ✓Proficiency with tools such as Google Calendar, Slack, Notion, Zoom, and related collaboration platforms
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