External Resource & Vendor Operations Manager at Precisionmedicinegroup

About the Role

The Vendor & Operations Manager centralizes and elevates how Precision AQ’s marketing agencies source, contract, onboard, and manage third-party freelancers, production vendors, and software/tools. This role optimizes cost, mitigates compliance risk, and supports data governance by ensuring system accuracy for key resource management technologies.

Key Responsibilities

• →Manage end-to-end contractor lifecycle: outreach, onboarding, contracts, tracking, offboarding.
• →Draft engagement letters; secure approvals; prepare ICAs/FoOs; manage legal review and redlines.
• →Distribute executed contracts; coordinate W-9, ACH, and vendor setup in CloudSuite/PSA.
• →Maintain contractor systems; ensure IT provisioning and access (ERP, Workfront).
• →Track hours, monitor compliance, and resolve system issues in partnership with the Enterprise Systems team.
• →Support vendor and software utilization; maintain contract dates, license costs, and user lists.
• →Support the business in drafting and routing MSAs for new vendors; manage renewals and payment arrangements.
• →Govern tools tracker to prevent duplicate sign-ups and collaborate with IT where needed.
• →Identify opportunities for multi-service line enterprise contracts; negotiate contracts as needed.
• →Partner with IT for security and compliance while retaining business-specific configurations.
• →Review timesheets and assist with adjustments; validate ERP data.
• →Maintain PSA admin access and Contract Management System licenses to support workflows.
• →Coordinate with Finance and Legal for approvals and reporting needs.
• →Set up vendors and freelancers in Workfront; onboard and offboard users.
• →Manage exceptions reports, update user groups, and create new brands as needed.
• →Perform periodic audits (e.g., W-9 compliance, vendor documentation).
• →Support special projects across agency operations.
• →Facilitate end-of-month and monthly timecard/invoice reminders for Contractors and other vendors.
• →Assist with cross-functional requests from Operations, Finance, and IT as needed.