Talent Acquisition Coordinator ( JAPAC) at RenesasElectronics

Position Summary  The Recruitment Coordinator supports the end to end hiring process by ensuring seamless scheduling, accurate documentation, and exceptional candidate and stakeholder experience. This role is responsible for recruitment administration, ATS data integrity, interview logistics, reporting, and coordination with candidates, hiring managers, Talent Acquisition Partners, and HR Operations to ensure a smooth onboarding process. The ideal candidate is detail oriented, organized, proactive, and thrives in a fastpacked environment.  Interview Scheduling & Logistics  • Manage and schedule all interviews (phone, virtual, onsite), ensuring timely coordination between candidates, hiring managers, and interviewers.  • Prepare interview materials, agendas, briefing notes, and logistics arrangements.  • Troubleshoot lastminute changes, conflicts, or candidate issues with professionalism and urgency.  • Ensure a positive candidate experience throughout the interview journey.  Recruitment Administration  • Provide comprehensive administrative support to the Talent Acquisition team.  • Manage recruitment documentation, trackers, calendars, and shared folders.  • Support highvolume hiring activities and recruitment campaigns as needed.  ATS Management & Data Accuracy  • Maintain accurate and uptodate candidate records within the Applicant Tracking System (ATS).  • Ensure compliance with data governance, documentation standards, and hiring process requirements.  • Monitor system workflows and flag any process gaps or inconsistencies.  Offer Documentation & Approvals  • Prepare offer letters, employment contracts, and related documentation with a high degree of accuracy.  • Coordinate offer approvals with HR, Finance, and business stakeholders, ensuring compliance with policies and approval matrices.  • Support offer extension and followup communication with candidates.  Candidate & Hiring Manager Support  • Serve as a key point of contact for candidate inquiries, interview logistics, and process updates.  • Partner with hiring managers to ensure clarity on recruitment processes, timelines, and expectations.  • Provide timely updates and status reports to stakeholders.  Onboarding Coordination  • Ensure pre hire requirements (documents, background checks, system entries) are completed accurately upon candidate offer acceptance per HR Ops guideline   General TA Support  • Support employer branding events, career fairs, or university recruitment activities as needed.  • Contribute to process improvements to enhance recruitment operations and stakeholder experience.  • Assist with special projects as assigned by the Talent Acquisition team.  • Generate weekly, monthly, and adhoc recruitment reports & dashboards.