Contracts Specialist - Contratos (9 Month Fixed Term Contract) at Rotork1

Key Responsibilities

• →Begin workflow upon receiving the customer Purchase Order.
• →Perform a full technical and commercial review to confirm alignment with the quotation.
• →Identify and resolve discrepancies related to pricing, scope, delivery terms, or contract conditions.
• →Communicate with Sales or customers as needed for corrections or amendments.
• →Validate commercial elements such as payment terms, Incoterms, penalties, warranty, and delivery schedules.
• →Confirm technical content including actuator configuration, controls, accessories, and documentation deliverables.
• →Ensure proper documentation control and maintain accurate records of contractual obligations.
• →Log the order in the “Orders Input Control” system for internal workflow tracking.
• →Register the order into the TI9 ERP platform, following all Brazilian financial and fiscal rules (NCM, CFOP, tax configuration, customer financial data).
• →Ensure complete and accurate creation of financial/commercial data inside TI9.
• →Place orders to Rotork factories using Microsoft D365, including full product specifications and contractual requirements.
• →Work with Engineering for clarifications, non-standard items, and special configurations.
• →Coordinate with Purchasing for third-party items or services required for contract fulfillment.
• →Support Production by clarifying technical or contractual requirements.
• →Validate vendor quotations for non-Rotork components when applicable.
• →Act as the main contact for customers regarding order status, contract clarifications, amendments, and documentation.
• →Follow factory updates on order readiness and proactively communicate delivery updates to customers.
• →Support Sales when post-order amendments or addendums are needed.
• →Maintain communication with company representatives, distributors, and area sales managers.
• →Monitor order progress to ensure compliance with contractual obligations.
• →Ensure timely delivery of required documentation (IOM manuals, QA certificates, test reports, etc.).
• →Escalate risks or potential delays and work with internal teams to implement mitigation actions.