Project Coordinator (Customer Experience Operations, Afternoon Shift) at Spoton

About SpotOn We’re not just building restaurant tech, we’re giving independent restaurants the tools to compete and win. From our award-winning point-of-sale to AI-powered profit tools, everything we do helps operators boost profit, work smarter, and keep their best people. And every solution is backed by real humans who actually give a sh*t about helping restaurants succeed. - Named the #1 Restaurant POS by G2 (Fall 2025), based on ratings from real users - Rated the top-rated point-of-sale (POS) for restaurants, bars, retail, and small businesses by Capterra users - Awarded Great Places to Work and Built In’s Best Workplaces for multiple years running We move fast, care hard, and fight for independent restaurant operators to do what they love, and love doing it. If you’re looking to make an impact with heart and hustle, SpotOn is the place for you. As a Project Coordinator, you will lead and manage projects that drive operational improvements, enhance Client Experience processes, and ensure smooth execution of new strategies. You will collaborate with cross-functional teams - including client experience, Product, and training - to implement scalable solutions that optimize workflows and improve overall customer experience. You will be expected to manage timelines, ensure stakeholder alignment, mitigate risks, and measure the success of initiatives. On a daily basis you will: Project Management & Execution - Lead end-to-end project execution for all initiatives impacting the client experience organization, ensuring timely delivery. - Define project scope, timelines, and deliverables, aligning with business objectives. - Develop and maintain project documentation, including roadmaps, status reports, and risk assessments. - Track and report on key project KPIs, such as milestone adherence, process adoption, and efficiency improvements. Process Optimization & Operational Efficiency - Identify and implement process enhancements to improve Client Experience efficiency and customer resolution times. - Work closely with leadership team to analyze pain points and develop scalable solutions. - Ensure new processes align with SpotOn’s core values of agility, ownership, and collaboration. Stakeholder Collaboration & Change Management - Partner with Client Experience, Product, Engineering teams to drive alignment on project goals. - Facilitate cross-functional meetings to communicate progress, gather feedback, and address challenges. - Develop and execute training and communication plans to ensure smooth adoption of process changes. - Act as a bridge between main stakeholders and internal SpotOn departments. Risk Management & Continuous Improvement - Proactively identify project risks and develop mitigation strategies. - Establish feedback loops to continuously refine processes based on stakeholder input. What skill are we looking for? - 3+ years of management experience, preferably in Customer Experience environment. - Willing to come into our Kraków office 3 times per week. - Flexibility with working hours, ideally availability from 2 PM to 10 PM CET. - Ability to analyze data and translate insights into actionable improvements. - Proficiency in project management tools (e.g., Asana, Jira, Monday.com, Smartsheet, Confluence). - Strong communication skills, with the ability to influence stakeholders at all levels. - Self-starter with a problem-solving mindset and a strong sense of ownership. Perfect candidate also has:  - PMP, CAPM, or Agile/Scrum certification is a plus. - Experience working in SaaS, Fintech, or customer support organizations. - Comfortable working with Salesforce or comparable platforms. Here’s a bit about what we have to offer: - Competitive pay: 8500 - 10000 PLN gross on CoE  - Access to e-learning platforms. - Fully paid private healthcare in LuxMed. - Access to the Worksmile platform with a monthly top-up. - Subsidized access to breakfast and lunch through the vending machine in Kraków office, and lunches in Gdańsk office once a week. - A laptop and essential work equipment provided by the company. - New, modern, bright and comfortable office space in the city centre. - A lot of free parking spots around the office. - Access to the company’s library. - Great working atmosphere. - Chill out room with a PlayStation and games. - Free snacks and beverages in the kitchen. - Company parties and social activities. - Employee referral program. - Relocation Package within Poland.   The controller of your personal data included in your job offer and others collected during the recruitment process is SpotOn Poland spółka z ograniczoną odpowiedzialnością with its registered office in Kraków, Aleja 29 listopada 20, 31-401 Kraków, e-mail address: [Upgrade to PRO to see contact]. We will process your personal data for the purpose of current or, if you voluntarily agree, also future recruitment processes. More information about how we proccess your data, including the basis for processing and your rights in relation to the processing, can be found on our website: [Upgrade to PRO to see link] Administratorem podanych danych osobowych, w tym danych zawartych w dokumentach aplikacyjnych i zebranych w toku procesu rekrutacji, jest SpotOn Poland Sp. z o.o. z siedzibą w Krakowie (ul. Aleja 29 listopada 20, 31-401 Kraków; adres e-mail do kontaktu: [Upgrade to PRO to see contact]. Dane osobowe będą przetwarzane w celu realizacji obecnych lub – jeżeli wyrazisz na to dobrowolną zgodę – także przyszłych procesów rekrutacji. Więcej informacji o tym, jak przetwarzamy Twoje dane, w tym także informacje o podstawach prawnych przetwarzania oraz o prawach przysługujących Ci w związku z przetwarzaniem danych, znajdziesz na stronie: [Upgrade to PRO to see link] We will never ask candidates to pay fees, purchase equipment, or share sensitive personal or financial information during the hiring process. All legitimate communication from our recruiting team will come from an official company email address (@spoton.com [Upgrade to PRO to see link] If something seems suspicious, please contact us at [Upgrade to PRO to see contact]. SpotOn is an equal employment opportunity employer. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law. SpotOn is an E-Verify company.