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Mid LevelFull-timeAI
Salary Range
$72,250 - $97,750 /year
This salary is estimated based on similar roles. The actual salary may vary.
About the Role
We are looking for a Recruiting Coordinator to join Portola, a category-leading AI company. You'll be the connective tissue between candidates, interviewers, and recruiters, owning the logistics and experience that make people want to join us before they've even gotten an offer.
Key Responsibilities
- →Coordinate interviews end-to-end — scheduling, confirmations, logistics, and follow-through — across all open roles.
- →Serve as the primary point of contact for candidates throughout the interview process, ensuring they feel informed and valued at every step.
- →Partner closely with recruiters and hiring managers to keep pipelines moving and flag blockers early.
- →Own the integrity of our ATS — keeping candidate records, stages, and data clean and up to date.
- →Build and refine coordination workflows, templates, and processes that scale with our hiring volume.
- →Assist with sourcing, job postings, and offer logistics as needed.
- →Track recruiting metrics and help produce regular reporting on pipeline health and time-to-fill.
Requirements
- ✓Exceptionally organized. You run on checklists and calendar hygiene, and nothing falls through the cracks under your watchful eye.
- ✓Clear communicator. You write and speak with warmth and precision — candidates feel taken care of throughout the process.
- ✓Operational and process-obsessed.
- ✓Comfortable with ambiguity. You can prioritize on the fly, adapt when things change, and stay calm when ten things need to happen at once.
- ✓Tech-savvy. You've worked in an ATS (Greenhouse, Ashby, or similar CRM) and know how to use tools to stay organized and efficient.
- ✓People-first. You genuinely care about the candidate experience and understand that recruiting is usually a person's first impression of our company.
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