Program Manager, Division Management & Systems Coordination at CityOfNewYork

The Division of Disease Control's mission is to safeguard the health of New Yorkers through identification, surveillance, treatment, control, and prevention of infectious diseases, which is achieved through varied and interrelated endeavors of its seven Bureaus. The Bureau of Division Management & Systems Coordination (DMSC) leads administrative, surveillance, informatics, preparedness, policy, communications, community engagement, and racial equity and social justice activities for the Division and guides the strategic use of Division resources to advance innovative and effective policies and programs. Reporting to the Director, Programs and Strategy and working cross-functionally with programs units in DMSC as well as Disease Control program staff, this staff will be supporting work that falls under ELC Grants as well as other future funding streams by providing program management support for the Division of Disease Control's work in New York City and streamlining internal processes within DMSC Surveillance and Informatics. T h e Program Manager DUTIES WILL INCLUDE BUT NOT BE LIMITED TO: - Plan, coordinate, and monitor multiple projects involving important community services across DMSC including Surveillance and Informatics, by working closely with project sponsors, cross-functional teams, and assigned project managers to identify risks and support successful implementation - Work closely with leadership, fiscal and project management teams, develop and implement a strategic programmatic roadmap, and as needed provide authoritative interpretations of complex problems related to vendor-supported Surveillance and Informatics projects - Prepare planning and reporting documents required for funding, including monitoring project progress and grant spending - Make recommendations for procedures and strategy for stakeholder engagement and vendor contracts - Review program plans for vendor-contracted projects, and monitor project deliverables progress, and provide program management support for contract development, amendments, and invoicing - Manage all processes including organizing meetings, collecting, and analyzing feedback, overseeing logistics of process and manage budget and contracts - Identify resource needs (ex: training, evaluation, technical assistance) and provide program management support for planning and implementation of areas of need - Coordinate meetings among the project partners and stakeholders PREFERRED SKILLS: - 3+ years managing complex projects (with a preference for IT implementation projects), including budgeting, project planning, business analysis, stakeholder engagement, vendor management, leading project meetings - Experience managing, administering, and reporting to funders as part of a grantee team is highly preferred - Excellent communication and attention to detail skills, with the ability to manage multiple simultaneous projects - Ability to think creatively and be a problem solver, adaptable and results driven while providing excellent organizational skills - Project management experience preferred - Public health experience preferred Why you should work for us: - Benefits: City employees are entitled to unmatched benefits such as: o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund. o a public sector defined benefit pension plan with steady monthly payments in retirement. o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers. - Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. - Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work. Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise. Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers! The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [Upgrade to PRO to see contact] or 347-396-6549. COMMUNITY COORDINATOR - 56058