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DirectorFull-timeGit
Salary Range
$102,000 - $138,000 /year
This salary is estimated based on similar roles. The actual salary may vary.
About the Role
DHS is hiring a Project Manager Level I to work within Facilities and Logistics division. This role will serve as administrative support to the Executive Director of Facility Maintenance, managing calendars, scheduling meetings, and coordinating communications.
Key Responsibilities
- →Manage calendars, schedule meetings, track assignments, and coordinate communications
- →Maintain organized filing systems and oversee daily office workflow for maintenance operations
- →Draft internal memos, compile reports, and assist in preparing presentations and agency submissions
- →Support inventory management, including stock levels, tool tracking, and materials intake
- →Coordinate with warehouse personnel and trades staff to fulfill work orders and emergency material needs
- →Track warehouse deliveries and reconcile purchase orders with receipts and logs
- →Maintain logs for trade fleet vehicles, including mileage, fuel usage, service history, and insurance documentation
- →Ensure vehicle availability and documentation for trades and emergency response needs
- →Assist with planning and tracking of maintenance initiatives, staff agency events or agency-wide special projects as needed
- →Maintain project documentation, assist with vendor scheduling, and track key milestones
- →Coordinate internal logistics such as material staging, project kickoff walkthroughs, and inter-agency communications
- →Track and log contractor presence, scope of work, and hours related to expense-funded maintenance and repair contracts
- →Assist with processing invoices, verifying field completion, and maintaining contractor compliance documentation
- →Serve as administrative liaison between the facility, procurement unit, and field supervisors for expense vendors
- →Ensure accurate and timely documentation of work orders, vendor logs, inspections, and compliance trainings
- →Support timekeeping coordination, attendance logging, and onboarding documentation for new staff
- →Maintain digital archives and assist with reporting for audits, inspections, and agency deadlines
Requirements
- ✓Permanent in the Project Manager Civil Service Title or comparable title
- ✓Eligible for 6.1.9 Title Change
- ✓Reachable with the score of 100 on the Project Manager Open Competitive Exam (# 4076)
- ✓Monday – Friday 9am – 5pm
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