People Operations Specialist at Dept

Hybrid DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021. JOB PURPOSE Please note, this is a 6-month, fixed term contract position. As a People Operations Specialist, you will create a smooth employee journey experience. You will be responsible for fulfilling processes to make them as easy and pleasant as possible for all stakeholders. You will be the first point of contact for cross-site administrative tasks and actively support the teams. Do you work in a precise, structured manner and always have a clear overview of contracts and schedules? Are you good at handling confidential information and performing payroll-related tasks? Can you learn quickly and stay well-informed about what DEPT® has to offer? If you embody all these qualities and are willing to answer every question with a big smile, you might just be our perfect candidate. Our DEPT® culture is very important to us. That is why we are eager to find not only the most talented expert in the game, but also a perfect DEPT®-fit. We are looking for someone who is eager to learn and teach, is honest and direct. Our ideal candidate communicates clearly and brings out the best in situations and people around them. WHAT YOU'LL DO • Coordinate and oversee end-to-end on- and offboarding processes, including communication of next steps, contract preparation, and scheduling of introduction meetings, while ensuring a smooth experience for all stakeholders. • Manage administrative tasks such as contract amendments, certificate issuance, and other employment-related documentation in collaboration with internal departments. • Prepare accurate data for monthly payroll cycles, continuously working on improving related workflows. • Generate and analyze reports from internal HR tools to support decision-making and process optimization. • Act as a point of contact for onboarding-related queries, providing timely support to new employees and freelancers. • Maintain and update employee records, ensuring data accuracy and compliance, and coordinate with key stakeholders to align on updates or changes. WHAT YOU'll BRING • Have hands-on experience in personnel and payroll administration within an HR-related environment. • Possess strong professional proficiency in both written and spoken English. • Bring a proactive, positive, and goal-oriented mindset with a strong sense of ownership. • Demonstrate a reliable, independent, and solution-oriented working style, with the ability to anticipate needs and act accordingly. • Comfortable working autonomously while maintaining accountability and delivering results. • Motivated to continuously develop new skills and adapt to evolving tools and technologies. • Communicate clearly, effectively, and in a timely manner across all levels of the organization. WHAT YOU'll GET • Transparent career development and pay; • A flexible, hybrid working policy • A rewarding, supportive and healthy company culture. • Supplemental and additional health insurance; • Pension scheme: third pillar pension fund; • Referral bonus program; • Stay happy and healthy with a contribution to your health through the OpenUp platform, and a multisport programme; • A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards. • Awesome clients. Whether big or small, local or global — at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together! • The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications. • Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities WHY DEPT®? We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA. We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter. At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build. DIVERSITY, EQUITY & INCLUSION At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives. Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine. We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us. Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.