Proposal Support Specialist at GDMSI

General Dynamics Mission System-Canada has an exciting opportunity for a Proposal Support Specialist with their Canadian-based Proposal Development Team. You are a motivated and self-directed individual with a passion for proposals. You thrive in a collaborative environment but know when to switch to independent deliverables. Communication is paramount so having excellent writing, proofreading and editing skills is essential. As a Proposal Support Specialist, you will coordinate and manage all proposal development support activities, including: reviewing, organizing and editing proposal content; graphics development and management; SharePoint management and records retention; colour team support; word processing; adherence to branding standards; compliance management; and quality control. Key indicators of success in this role are excellent attention to detail, a creative mindset, multitasker, and independent thinking with strong time management skills to work productively under short deadlines in an evolving work environment. • Reviewing customer Request for Proposal/Information (RFP/RFI) material to identify proposal deliverables, deadlines, response structure and format • Maintain accurate customer RFP/RFI versions and amendment records • Provide input for the proposal response document in association with the corporate template structure, design, and layout • Set up all documentation related to the proposal response using corporate proposal templates and previous proposal baseline • Assign and coordinate proposal team SharePoint site activities, provide site access, and create SharePoint contributor groups • Assist with creating proposal outlines, schedules, and work packages, working closely with the Proposal and Capture Managers • Format all proposal documentation according to team and company-approved standards and styles • Edit technical proposal documentation, ensuring: consistency/clarity of message; contextual integrity and tone; proper grammar; coherent flow; and readability and accuracy • Oversee graphics development, support writers with content creation, and engage with illustrator teams as required • Liaise with the contributors for each proposal, both internal and external to the proposal department, including the following functional areas: proposals, capture, estimating, engineering, supply chain, manufacturing, quality, business development, offsets, project management, commercial services, finance, legal, and other functions as required • Finalize proposal deliverables as part of digital production activities • Maintain documentation version control at each iteration of the proposal including colour team reviews and manage the final document release and archive using electronic tools; and Post-proposal production document management activities • Maintain, augment and improve library of reusable proposal content, graphics, templates and processes to reduce response time and improve quality of future bids • Contribute to proposal status and proposal record metrics reports