Legal Operations Manager at Greenlitecareers

OUR COMPANY  The U.S. construction permitting process is a black box. Over 500,000 forms and 20,000 processes, yet 95% of cities use the same building code. Every permitting delay costs businesses revenue, stalls expansion, and disrupts construction schedules. Founded in 2022 by builders, entrepreneurs, and industry experts, GreenLite [Upgrade to PRO to see link] permitting uncertainty for developers nationwide. We combine AI-powered technology with an in-house team of registered architects, engineers, and city planners to deliver the fastest, most predictable path to permit approval. Our expert-led compliance process ensures plans are code-ready before submission, reducing revisions, delays, and costs. GreenLite has raised $86M in venture funding from leading investors including Insight Partners, Energize Capital, Craft Ventures, LiveOak Ventures, Trust Ventures, and Chicago Ventures. National brands, including Walgreens, TD Bank, and Driven Brands, trust us to accelerate approvals, reduce risk, and unlock growth. ABOUT THE ROLE This is a foundational hire. You’ll be the second member of the legal team, working directly with our VP Legal to bring structure, systems, and efficiency to everything from contract management to vendor relationships to legal reporting. You’ll own the operational layer of the legal function end-to-end, not just maintaining it, but building it. RESPONSIBILITIES Legal Operations & Systems - Own the legal tech stack, including our contract lifecycle management system, e-signature tools, and a matter intake and management system built on existing tools - Build reporting and analytics on legal team activity, throughput, and time allocation - Build and maintain templates, playbooks, and self-service resources that reduce bottlenecks across the business Contract & Matter Management - Manage intake, routing, tracking, and reporting on legal requests across the business - Maintain a contracts repository and ensure key dates, renewals, and obligations are surfaced proactively - Support negotiation workflows and serve as the operational point of contact for commercial agreements Vendor & Outside Counsel Management - Manage relationships with outside counsel and other legal vendors, including billing review, invoice management, and budget tracking Cross-Functional Operations Partner with Finance, People, Service Delivery, and Sales teams to ensure legal processes integrate cleanly with broader company workflows Drive legal’s contribution to audit readiness, board prep, and due diligence processes - Own or collaborate cross-functionally on company policies, including version tracking, periodic reviews, and ensuring policies are current and accessible across the organization - Support the VP Legal on statutory and policy questions relevant to our business operations WHO YOU ARE Ideally, you are: A legal operations professional with 3+ years of experience and meaningful in-house exposure. You understand how legal functions inside a company, you’re fluent in legal tech, and you instinctively build systems where there are none. We’ll also seriously consider: - A paralegal with significant in-house experience and a track record of owning and improving legal processes and operations - A finance or operations professional 4+ years out of school with strong in-house or operational experience, solid systems instincts, and genuine excitement about building deep expertise in legal operations In any case, you bring: - A genuine love of creating order out of chaos. You’re skilled at consolidating information from multiple functions and sources into clean, coherent systems and processes - Strong project management skills; you close loops and keep things moving without being asked - Comfort with tools like Airtable and CLM platforms; you can build workflows and reports, not just use them - Clear, concise communication. You can translate legal concepts for non-lawyers and operational realities for lawyers - High integrity and discretion; you’re trusted with sensitive information NICE TO HAVE • Experience at a high-growth startup or Series A/B company • Experience with commercial contracting in any industry • Exposure to construction, real estate, or other project-based industries THRIVE WITH GREENLITE - Competitive Compensation - Generous base salary & access to our Employee Equity Program, so you can grow with us. - Performance-Based Annual Bonuses - Rewards for high-impact results and contributions that move the needle. - Premium Health Coverage - Comprehensive medical, dental, and vision insurance for full-time team members and their families. - 401(k) Retirement Plan - Helping you invest in your future with smart saving options. - Parental Leave - Generous parental leave for all parents to support your growing family. - Wellness Support - Monthly Wellness Stipend and full access to Wellhub, Talkspace, & Teladoc for your physical and mental well-being. - Weekly Team Lunches - Enjoy catered lunches every week in our NYC office. Great food, better company. - Company-Wide Team All Hands - Held twice a year, fostering transparency, alignment, and inspiration. - Team-Building Events - Regular opportunities to connect, collaborate, and celebrate as a team. - Unlimited PTO - Flexible time off so you can recharge, travel, or take care of life as needed. - Hybrid Work Environment – Our team thrives on collaboration, so we’re in the office 4 days per week. In the summer, from Memorial Day to Labor Day, we switch to a 3-day in-office schedule to give everyone extra flexibility. EQUAL OPPORTUNITY STATEMENT  GreenLite values people from all walks of life and professional backgrounds. We understand not everyone will meet all the above qualifications on day one. That's okay. If you’re passionate about the construction industry and want the opportunity to grow in your career, we encourage you to apply. GreenLite is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We believe in diversity and encourage any qualified individual to apply.