Talent Acquisition Specialist at Headlandsresearch

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion. Talent Acquisition Specialist The Role: We are seeking a highly organized and detail-oriented Talent Acquisition Specialist to support our growing recruitment function across a multi-site clinical research network. This role will play a critical part in driving an efficient, high-quality hiring process by owning key administrative and coordination activities across both site-level and corporate hiring. The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and is passionate about delivering an excellent candidate and hiring manager experience. Responsibilities: • Proactively source candidates for high-volume and hard-to-fill roles (e.g., Clinical Research Coordinators, site staff, and corporate positions) using job boards, LinkedIn, and internal databases • Build and maintain talent pipelines for recurring and evergreen roles • Partner with Talent Acquisition Partners to support targeted sourcing strategies • Conduct initial resume reviews and phone screens to assess basic qualifications, interest, and alignment with role requirements • Ensure candidates meet minimum qualifications before advancing in the process • Provide clear and timely feedback to recruiters on candidate quality • Own end-to-end interview scheduling across multiple sites, time zones, and hiring managers • Coordinate complex interview logistics, including panel interviews and rescheduling as needed • Ensure a seamless and professional candidate experience throughout the interview process • Maintain accurate and up-to-date candidate records in the applicant tracking system (Greenhouse) • Ensure all candidate activity, feedback, and hiring decisions are properly documented • Support reporting efforts by ensuring data accuracy and completeness • Assist with job postings and requisition management • Track candidate progress and follow up with hiring managers to ensure timely feedback • Support offer process logistics, including reference checks and background check initiation • Serve as a primary point of contact for candidates throughout the early stages of the hiring process • Provide timely communication and updates to ensure a positive candidate experience • Help identify opportunities to improve and streamline the hiring process Requirements: • 1–3 years of experience in recruiting coordination, talent acquisition, or a related administrative role • Strong organizational skills with the ability to manage multiple requisitions and priorities simultaneously • Exceptional attention to detail and commitment to data accuracy • Excellent written and verbal communication skills • Experience with an applicant tracking system (Greenhouse preferred) • Proficiency in Microsoft Office, particularly Excel • Ability to work in a fast-paced, high-volume environment • Experience supporting hiring in clinical research, healthcare, or a multi-site organization preferred • Experience with marketing campaigns using Salesforce, Hubspot, or sourcing candidates from Indeed or LinkedIn Recruiter highly preferred • Familiarity with recruitment metrics and reporting preferred Why Join Us This is an opportunity to play a key role in scaling a growing clinical research organization while gaining exposure to full-cycle recruiting and talent acquisition strategy. You’ll work closely with experienced Talent Acquisition Partners and have the opportunity to grow your career within a high-impact function. California Pay Range$50,000—$70,000 USD