Marketing Operations Specialist at Kpler

At Kpler, we are dedicated to helping our clients navigate complex markets with ease. By simplifying global trade information and providing valuable insights, we empower organisations to make informed decisions in commodities, energy, and maritime sectors. Since our founding in 2014, we have focused on delivering top-tier intelligence through user-friendly platforms. Our team of over 700 experts from 35+ countries works tirelessly to transform intricate data into actionable strategies, ensuring our clients stay ahead in a dynamic market landscape. Join us to leverage cutting-edge innovation for impactful results and experience unparalleled support on your journey to success. Marketing Operations Specialist The Marketing Operations Specialist serves as the vital "glue" of the organization, driving internal process efficiency across the global marketing department. This entry-level role is responsible for streamlining the end-to-end lifecycle of marketing requests—from initiating legal and technology reviews to managing vendor setups and ensuring timely global payments. By acting as a central coordinator between Marketing, Legal, Finance, and Tech teams, this individual ensures that all projects, events, and systems are implemented on time, on budget, and in full compliance with internal standards. Key Responsibilities • Process Coordination: Act as the primary liaison for the marketing and events teams to manage and track internal requests through completion. • Legal & Contract Management: Open and track legal review requests, working closely with the legal team to process contracts and ensure all documentation is finalized. • Financial Administration: Set up new vendors in the finance system and manage the end-to-end payment process, including chasing down missing invoices. • Technology Reviews: Coordinate with the technology team to open and manage tech reviews required to stand up and implement new marketing systems. • Stakeholder Support: Support the events team and other marketing stakeholders by managing their administrative and operational requests efficiently. • Budget & Timeline Tracking: Ensure all marketing operational tasks stay within the designated budget and meet critical project deadlines. • Process Documentation: Maintain clear records of all reviews, contracts, and payments to ensure organizational transparency and audit readiness. Experience & Background • Entry-level: 0-2 years of experience in an administrative, operations, or coordinator role. • Language: Native or professional fluency in both English and Greek. • Organizational Skills: Proven ability to manage multiple tasks simultaneously with high attention to detail. • Prior exposure to finance or legal administrative processes. • Familiarity with marketing or project management tools Skills & Competencies • Detail-Oriented: Exceptional accuracy in managing contracts and financial data. • Hard-Working: A proactive, "can-do" attitude to chasing down information and solving roadblocks. • Communication: Excellent interpersonal skills to work effectively with global teams and different departments. We are a dynamic company dedicated to nurturing connections and innovating solutions to tackle market challenges head-on. If you thrive on customer satisfaction and turning ideas into reality, then you’ve found your ideal destination. Are you ready to embark on this exciting journey with us? We make things happen We act decisively and with purpose, going the extra mile. We build
together We foster relationships and develop creative solutions to address market challenges. We are here to help We are accessible and supportive to colleagues and clients with a friendly approach. Our People Pledge Don’t meet every single requirement? Research shows that women and people of color are less likely than others to apply if they feel like they don’t match 100% of the job requirements. Don’t let the confidence gap stand in your way, we’d love to hear from you! We understand that experience comes in many different forms and are dedicated to adding new perspectives to the team. Kpler is committed to providing a fair, inclusive and diverse work-environment. We believe that different perspectives lead to better ideas, and better ideas allow us to better understand the needs and interests of our diverse, global community. We welcome people of different backgrounds, experiences, abilities and perspectives and are an equal opportunity employer. By applying, I confirm that I have read and accept the Staff Privacy Notice