Executive Assistant to VP Legal at Mistral AI

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our VP Legal in optimizing time, protecting bandwidth, and ensuring seamless operations. This role requires exceptional communication, discretion, and the ability to anticipate needs in a fast-paced, global environment.

Key Responsibilities

• →Filter, prioritize, and prepare materials to protect the VP Legal’s focus on high-value tasks and strategic initiatives
• →Act as a gatekeeper for meetings, ensuring relevance and alignment with priorities
• →Optimize schedules to balance execution, planning, and reflection time
• →Clarify urgent matters, highlight key decisions, and ensure the VP Legal is briefed and ready to act
• →Prepare concise briefings, agendas, and follow-ups for meetings to drive efficiency
• →Ensure meeting agendas are clear, relevant, and action-oriented
• →Confirm the VP Legal’s participation is essential and content is decision-ready
• →Structure work alone sessions to maximize productivity and strategic thinking
• →Define and implement governance frameworks for the legal team
• →Prepare and lead team meetings, all-hands, and offsites, ensuring alignment and cohesion
• →Establish rituals to maintain information flow and team collaboration, especially as the team scales
• →Handle sensitive legal and business information with the utmost discretion
• →Represent the VP Legal’s office with professionalism, rigor, and a solutions-driven mindset