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Entry LevelFull-time
Salary Range
$16,320 - $22,080 /year
This salary is estimated based on similar roles. The actual salary may vary.
Role Purpose: As part of the Legal Services team within Legal Operations, the Legal Operations Specialist supports the efficient day-to-day functioning of the Legal Department. The role combines administrative support to senior legal leaders with operational support for Legal Operations processes, systems, and initiatives. The position contributes to ensuring smooth internal service delivery, maintaining legal documentation and workflows, and supporting engagement, learning, and communication activities across the Legal function.
Accountabilities:
Executive & Administrative Support
• Provide administrative support to senior members of the Legal Department.
• Manage complex calendars in MS Outlook, including scheduling and coordination of recurring and ad hoc meetings.
• Organize and support team meetings, including preparation of agendas, minutes, presentation materials, and circulation of pre-reads.
• Facilitate virtual meetings using MS Teams and Zoom.
• Coordinate travel arrangements and manage expense submissions.
• Provide general administrative support to Legal teams, including document formatting and preparation using MS Office and collaboration tools.Contract & Document Management
• Monitor contract and document workflows to ensure timely progression and compliance with internal processes.
• Support contract execution, including coordination of electronic signatures using DocuSign.
• Maintain and organize legal documentation within the company’s document repositories and contract management systems.
• Ensure accurate electronic filing and document version control.Legal Operations & Process Support
• Support the documentation, implementation, and continuous improvement of Legal Operations processes.
• Assist with maintaining Teams folders, SharePoint sites, metadata, organizational charts, and other departmental repositories.Engagement, Learning & Communications
• Support engagement and internal communication initiatives within the Legal Department.
• Coordinate logistics for training sessions, workshops, and departmental events.
• Track attendance, gather feedback, and support follow-up activities such as surveys and reporting.
