Executive Search Recruiting Coordinator at Flagshippioneeringinc

FLAGSHIP PIONEERING Flagship Pioneering is a scientific innovation engine that invents and builds companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps in human health, sustainability, and beyond. What sets Flagship apart is our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof in a way that is largely without precedent. Our team of scientists, entrepreneurial leaders, and professional capital managers are each aligned around an institutionalized process that enables us to innovate and create breakthroughs for the benefit of people and planet. Many of the companies Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture. Flagship has been recognized twice on FORTUNE’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been named four times to Fast Company’s annual list of the World’s Most Innovative Companies. Learn more about Flagship at www.flagshippioneering.com. At Flagship, we accept impossible missions to enable bigger leaps. Our core values guide us through uncertainty and toward lasting impact. THE ROLE We are seeking an exceptional Executive Search Coordinator to join Flagship Pioneering's Talent Acquisition team. In this highly visible, on-site role, you will be the face of Flagship's executive recruiting function — orchestrating a seamless, high-touch candidate experience for C-suite and senior leadership searches across Flagship and its portfolio of companies. The ideal candidate is polished, solutions-oriented, and deeply organized — someone who thinks several steps ahead, anticipates issues before they arise, and brings warmth and professionalism to every interaction. Central to this role is building trusted relationships with executives and their Executive Assistants to protect and negotiate time on behalf of active searches. KEY RESPONSIBILITIES Executive Scheduling & Search Execution • Manage complex, multi-stakeholder interview scheduling for C-suite, Partner, and VP-level searches, coordinating across time zones and portfolio companies with precision and discretion. • Build and maintain strong, trusted relationships with executives and their Executive Assistants, investing in those relationships to ensure smooth, efficient coordination across all active searches. • Skillfully negotiate for executive time, working proactively and diplomatically with EAs and Chiefs of Staff to protect calendar windows, resolve conflicts, and keep searches on track without compromising relationships. • Partner closely with both internal and external Executive Search leads to anticipate needs, solve logistical challenges, and keep searches moving with momentum. Candidate Experience • Serve as the primary point of contact and on-site host for executive-level candidates throughout the interview process, delivering a consistently exceptional, personalized experience from first touchpoint through offer. • Escort, accompany, and coordinate all logistics for executive candidates on-site — navigating campus, managing travel and accommodations, and ensuring candidates feel welcomed and cared for at every moment. • Manage candidate communications with professionalism and warmth, representing Flagship's brand at the highest standard. Search Operations & Process Excellence • Maintain meticulous candidate records and pipeline tracking in Greenhouse, ensuring real-time accuracy across all active searches. • Proactively identify process improvements and support ad hoc Talent Acquisition projects and cross-functional initiatives as the team and portfolio continue to grow. • Maintain strict confidentiality across all executive searches and candidate interactions. PROFESSIONAL EXPERIENCE & QUALIFICATIONS Experience, Education & Skills • 3+ years of experience in recruiting coordination, executive search support, or a high-touch client/candidate-facing role. • Strong proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn new tools; experience with Greenhouse or similar ATS preferred. • Excellent written and verbal communication skills; polished and articulate in all candidate and stakeholder interactions. • Bachelor's degree required; background in life sciences, business, or a related field a plus. Scheduling, Negotiation & Execution • Experience managing high-volume, complex scheduling across multiple executives, time zones, and companies simultaneously — comfortable and confident negotiating for calendar holds, navigating competing priorities, and keeping searches moving forward. • Exceptional organizational and strategic thinking skills; able to manage competing priorities, anticipate issues, and make sound independent judgment calls in a fast-paced, complex environment. Relationship Management & Candidate Experience • Outstanding interpersonal skills with the ability to build instant rapport with senior executives and internal leaders. Professional and composed under pressure. • Proven ability to build and sustain trusted relationships with Executive Assistants and Chiefs of Staff; understands their role deeply and how to work with them as true partners. • A high degree of integrity, discretion, and trustworthiness — executive search requires absolute confidentiality. • Demonstrated commitment to delivering a high-touch experience at every candidate touchpoint — anticipating needs, removing friction, and ensuring every interaction reflects the Flagship brand. • Entrepreneurial spirit with a genuine interest in contributing to a mission-driven, innovative organization. We are an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. We recognize that great candidates often bring unique strengths without fulfilling every qualification. If you have some of the experience listed above but not all, please apply anyway. We are dedicated to building diverse and inclusive teams and look forward to learning more about your background and interest in Flagship. Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, “FSP”) do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto. Privacy Notice for Applicants: Privacy Notice for Applicants: When you apply for a role at Flagship Pioneering or one of its portfolio companies, we collect and use personal information you provide (such as your name, contact details, work history, and application materials) to evaluate your application, communicate with you, and comply with legal obligations. Your application data is processed through Greenhouse, our applicant tracking system, and may also be reviewed using AI-assisted screening tools. We do not sell your personal information. California residents have rights under the CCPA/CPRA including to know, delete, and opt out of the sharing of their personal information. If you are located in the EU or UK, we process your data under GDPR and you have rights to access, rectify, and erase your data. To exercise your rights or for questions, contact [Upgrade to PRO to see contact]. Full Applicant Privacy Notice: flagshippioneering.com/privacy-policy. #LI-NM1 Privacy Notice for Applicants: When you apply for a role at Flagship Pioneering or one of its portfolio companies, we collect and use personal information you provide (such as your name, contact details, work history, and application materials) to evaluate your application, communicate with you, and comply with legal obligations. Your application data is processed through Greenhouse, our applicant tracking system, and may also be reviewed using AI-assisted screening tools. We do not sell your personal information. California residents have rights under the CCPA/CPRA including to know, delete, and opt out of the sharing of their personal information. If you are located in the EU or UK, we process your data under GDPR and you have rights to access, rectify, and erase your data. To exercise your rights or for questions, contact [Upgrade to PRO to see contact]. Full Applicant Privacy Notice: flagshippioneering.com/privacy-policy. The salary range for this role is $60,000 - $82,500. Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies, and experience. Flagship Pioneering currently offers healthcare coverage, annual incentive program, retirement benefits and a broad range of other benefits. Compensation and benefits information is based on Flagship Pioneering's good faith estimate as of the date of publication and may be modified in the future. Privacy Notice for Applicants: When you apply for a role at Flagship Pioneering or one of its portfolio companies, we collect and use personal information you provide (such as your name, contact details, work history, and application materials) to evaluate your application, communicate with you, and comply with legal obligations. Your application data is processed through Greenhouse, our applicant tracking system, and may also be reviewed using AI-assisted screening tools. We do not sell your personal information. California residents have rights under the CCPA/CPRA including to know, delete, and opt out of the sharing of their personal information. If you are located in the EU or UK, we process your data under GDPR and you have rights to access, rectify, and erase your data. To exercise your rights or for questions, contact [Upgrade to PRO to see contact].