Founding Recruiting Coordinator at Gimlet

ABOUT US Gimlet Labs is building the first heterogeneous neocloud for AI workloads. As AI systems scale, the industry is hitting fundamental limits in power, capacity, and cost with today’s homogeneous, vertically integrated infrastructure. Gimlet addresses this by decoupling AI workloads from the underlying hardware. Our platform intelligently partitions workloads into components and orchestrates each component to hardware that best fits its performance and efficiency needs. This approach enables heterogeneous systems across multi-vendor and multi-generation hardware, including the latest emerging accelerators. These systems unlock step-function improvements in performance and cost efficiency at scale. On top of this foundation, Gimlet is building a production-grade neocloud for agentic workloads. Customers use Gimlet to deploy and manage their workloads through stable, production-ready APIs, without having to reason about hardware selection, placement, or low-level performance optimization. Gimlet works with foundation labs, hyperscalers, and AI native companies to power real production workloads built to scale to gigawatt-class AI datacenters. MISSION Gimlet Labs is seeking a Founding Recruiting Coordinator to help build a world class hiring engine during a critical phase of company growth. In this role, you will own the candidate experience end-to-end, ensuring that every interaction with Gimlet reflects our high bar for excellence, speed, and thoughtfulness. You will partner closely with recruiters, hiring managers, and leadership to coordinate complex interview processes across technical and non-technical roles. This role is well-suited for individuals who are highly organized, detail-oriented, and excited about helping scale a company at the frontier of AI infrastructure. RESPONSIBILITIES - Coordinate and schedule interviews across multiple time zones, stakeholders, and functions - Ensure a high-quality, consistent candidate experience with clear communication and timely follow-ups - Partner with recruiters and hiring managers to improve scheduling efficiency and reduce time-to-hire - Maintain accurate data in the applicant tracking system (ashby) and ensure process integrity - Assist with recruiting events, sourcing coordination, and pipeline tracking as needed - Identify and implement process improvements to scale recruiting operations effectively QUALIFICATIONS - 1 - 3+ years of experience in recruiting coordination, scheduling, or similar operational roles - Exceptional organizational skills and attention to detail - Strong written and verbal communication skills - Ability to manage multiple priorities and adapt quickly in a fast-paced environment - High level of professionalism and discretion when handling sensitive information - Experience working with applicant tracking systems (e.g., Ashby, Greenhouse, Lever, Gem) and scheduling tools