Executive Orchestrator to CEO (Execution + Marketing Ops) at Hirehangar

Hirehangar

Cuba - Havana·1h ago

Mid LevelContractRustAI

Salary Range

$68,000 - $92,000 /year

Estimated

This salary is estimated based on similar roles. The actual salary may vary.

About the Role

You are the CEO’s right hand—owning the weekly cadence, converting chaos into execution, and ensuring follow-through across three businesses. This is a high-trust “XA” role that blends Executive Assistant / Chief of Staff support with hands-on marketing operations to keep growth initiatives moving.

Key Responsibilities

→Run the CEO’s operating rhythm: calendar, priorities, weekly planning, daily check-ins, and task triage
→Capture CEO “brain dumps” and translate them into clear deliverables with owners, deadlines, and next actions
→Build lightweight systems that keep work moving: templates, recurring checklists, meeting notes → tasks, escalation paths
→Own marketing ops execution where needed: CRM hygiene, tagging, lead routing, email sequences, and follow-up automation
→Coordinate campaign and content rollouts across the portfolio
→Enforce accountability with operators and partners; surface blockers and drive closure without CEO micromanagement
→Produce a weekly portfolio scorecard (marketing + sales KPIs + project milestones + risks)

Requirements

✓5+ years supporting a founder/CEO in an EA, Chief of Staff, or Execution Partner capacity
✓Proven ability to “run the machine” day-to-day: planning cadence, task systems, and consistent follow-through
✓Hands-on experience with marketing ops execution (CRM workflows, email sequences, funnels, basic copy support)
✓Strong project management skills (ClickUp/Asana) with a track record of shipping outcomes in fast-paced environments
✓Daily AI user who improves speed/quality (SOP drafting, campaign drafts, meeting notes → tasks, automation planning)
✓Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana/ClickUp or similar) and ideally experience working with US or UK-based companies—applications without this will not be considered.