Global Events PMO & Regional Events Specialist at IFS1

Summary                 We are looking for a highly organized, detail‑driven Global Events PMO & Regional Events Manager to join the Global Events team. This is a critical role that provides the operational backbone of the global events portfolio, bringing structure, pace, and delivery confidence across Tier 1, Tier 2, and regional events. The role will set up and run a Global Events PMO, establishing consistent ways of working, timelines, action tracking, and delivery governance. It also acts as the central coordination lead for regional (Connect) events, ensuring global standards are met while enabling effective regional delivery. Some travel to events will be required to support onsite delivery and operational coordination. Essential Duties and Accountabilities Portfolio‑level project & program management (PMO) Establish and run a PMO for the Global Events function, providing clear structure and delivery discipline across the full event portfolio • Own and maintain master event timelines, milestones, dependencies, delivery plans, and critical paths for all roles and workstreams across all events • Build and manage action trackers, workstream plans, and RACI frameworks, ensuring clear ownership and accountability • Run regular project cadence and check‑ins to track progress, close actions, and surface risks or issues early • Track cross‑event dependencies between core event areas and proactively manage delivery risk • Communicate timelines and progress updates to wider marketing, product and sales teams to ensure deliverables and deadlines are met • Define and embed consistent PMO processes, documentation, and reporting standards for the Global Events teamRegional event coordination (Connect series) • Act as the central coordination lead for Connect events, ensuring regional teams deliver events in line with the global framework, standards, and timelines • Manage the agenda and content production for Main Hall and breakout sessions with regional leads and event production agencies • Ensure a high and consistent standard of production & event delivery across all Connect events • Establish the core components of the exhibition are rolled out across Connect events • Coordinate critical paths, deliverables, and responsibilities across regional teams, agencies, and internal stakeholders • Support registration, app builds, delegate management, and onsite delivery in partnership with regional teams • Lead weekly or regular progress calls with regions and central teams, tracking actions, blockers, decisions, and upcoming milestonesWorkstream & delivery management Project manage cross‑portfolio workstreams including but not limited to the following • Event technology (Cvent, event apps, badging) • Registration and delegate operations • Travel, accommodation, and rooming lists • Exhibition and ancillary meetings • Staffing, hosts, and event worker coordination • Ensure smooth handover between strategy, planning, delivery, and post‑event phases • Attend selected events onsite as required to support deliveryBudget, forecasting & operational support • Provide operational support for monthly forecasting, budget tracking, and PO management where required • Track delivery progress against budget and timeline milestones and flag risks or variances early • Support event‑level financial administration, particularly for regional eventsData, reporting & post‑event evaluation • Coordinate post‑event reviews, ensuring insights and follow‑up actions are captured, owned, and progressed • Ensure accurate and timely HubSpot and Power BI inputs, working with event owners to maintain data quality • Support consistent post‑event insight capture, reporting, and continuous improvement across the event portfolioStakeholder & agency coordination • Act as a day‑to‑day liaison between Global Events, regional stakeholders, agencies, and internal teams • Track agency deliverables against agreed scope, timelines, and responsibilities • Escalate risks, issues, and decision points clearly, with proposed options and next steps