Recruiting Coordinator at Ivo Ai Inc

WHY JOIN US? Contract negotiation is the most time-consuming, costly, and difficult component of the contract lifecycle and it hasn’t gotten much easier since the days of fax machines. Large language models have unlocked the ability to solve many contract negotiation problems at scale. Our product is best-in-market (we have an 85%+ h2h trial win rate) and used by some of the leading companies in the world. WHAT WILL YOU DO? We are seeking a highly organized and resourceful Recruiting Coordinator who can keep our hiring pipeline moving. This role is ideal for someone who enjoys checklists, fast turnarounds, and clear communication. You’ll work closely with hiring managers and leadership to ensure a seamless and high-quality candidate experience while helping us build efficient hiring processes. YOUR RESPONSIBILITIES INCLUDE: INTERVIEW SCHEDULING: - Coordinate Zoom/Google Meet & in-person calendars across time zones - Manage scheduling logistics between candidates and interviewers - Send confirmations, reminders, and feedback requests - Ensure interviewers have scorecards and candidate info INITIAL SCREENING - Review incoming résumés against role scorecards ATS MANAGEMENT & HYGIENE - Maintain accurate and up-to-date candidate records in our ATS - Ensure candidates are moved through stages correctly and consistently - Remind interviewers to submit timely feedback - Conduct daily reviews of candidates to ensure no one is “stuck” in process SOURCE & ATTRACT TALENT - Use LinkedIn, job boards, and online communities to identify passive talent - Add prospects to our ATS (Ashby) with clean notes and tags COLLABORATE WITH HIRING TEAMS - Gather feedback quickly, flag bottlenecks, and suggest process tweaks to improve speed and quality of hire. - Proactively share updates on candidate progress, scheduling, and bottlenecks - Flag risks or delays early to keep hiring processes moving WHY JOIN IVO: - Hands-on mentorship in sourcing and recruiting - Clear growth path into Senior Sourcer or Full-Cycle Recruiter - Exposure to hiring across multiple functions in a high-growth startup - Real ownership over building candidate pipelines - Competitive early-career compensation BENEFITS & PERKS - Relocation & Visa Support We offer relocation assistance for candidates moving to San Francisco, along with visa and green card support where applicable. - Comprehensive Health Coverage Medical, dental, and vision plans designed to support you and your family. - Unlimited PTO Take the time you need to rest, recharge, and show up as your best self - Commuter Benefits Monthly commuter stipend offered to make your daily commute easier and more affordable. - Flexible Spending & Insurance Access to HSA and FSA accounts, as well as life insurance coverage. - 401(k) Retirement Plan Save for the future with our 401(k) program.