Event Operations Manager (ICPC Focus) at Jetbrains

JetBrains is an international software development company. Since 2000, we’ve built developer tools used by more than 12.5 million users worldwide. Eighty-eight Fortune Global 100 companies use our products. As an Event Operations Manager within the ICPC Collaboration team, you’ll support JetBrains’ global participation in ICPC competitions and related events. Your focus will be on operational coordination, logistics, vendor communication, and on-site execution. You’ll work closely with the ICPC Collaboration Manager, Atelier team, warehouse teams, internship and university relations departments, and finance team to support JetBrains’ presence at regional contests, championships, and training camps worldwide. This is a hands-on role requiring strong organizational skills, an ownership mindset, the ability to travel, and to coordinate multiple moving parts across teams and countries. What you’ll do Event operations and logistics • Coordinate end-to-end logistics for ICPC events. • Communicate with our warehouses about swag production and restocking, packaging and shipment tracking, and post-event pick-up coordination. • Work closely with Atelier on production timelines, design handoff requirements, and quality checks. • Ensure all materials, including booth equipment, swag, and printed materials, are delivered on time. Vendor and supplier coordination • Communicate with local vendors for booth setup, furniture, screens, printing, and other event needs. • Collect quotes and compare options. • Support contracting and payment coordination. • Monitor production timelines and help address delays. On-Site event coordination • Travel to selected ICPC events. • Coordinate the JetBrains booth setup. • Manage the on-site team schedule. • Ensure smooth execution of booth activities. • Serve as the operational point of contact for organizers during the event. Process and documentation • Maintain checklists and event documentation. • Track inventory and usage across events. • Identify process improvements in logistics and preparation. What we are looking for • 2–4 years of experience in event operations, logistics coordination, or production management. • Experience working with vendors and suppliers. • Strong organizational and multitasking skills. • Ability to handle deadlines across multiple parallel projects. • A proactive, problem-solving mindset. • Excellent written and spoken English. • Willingness to travel internationally, especially on weekends in autumn. • Comfortable working in cross-cultural environments. We’d be especially thrilled if you have: • Experience with international shipping processes. • Experience coordinating small on-site teams. • Familiarity with developer tools and technical audiences. • A background in IT, computer science, or a tech environment. • Previous involvement with ICPC as a participant, volunteer, organizer, or supporter. • Experience with tech events, programming competitions, or student-focused initiatives. Why join us? At JetBrains, we do our best work when people feel supported, trusted, and respected. Performance is rewarded! We value strong performance and recognize it through feedback and compensation. Here are some of our global perks: • A competitive salary that reflects your skills and experience. • A flexible work schedule, with the option to work from home or from the office and set your hours around when you’re most productive. • Learning and development opportunities, including conferences, courses, and language classes to develop your skills and advance your career. • Relocation support to make moving for work as smooth and stress-free as possible. • Free meals and snacks to keep you fueled throughout the day. • Modern offices designed for focus, collaboration, and comfort. • Internal events, such as company-wide celebrations, team gatherings, and hackathons where people connect and create. #LI-AK1 We are an equal opportunity employer We know great ideas can come from anyone, anywhere. That’s why we do our best to create an open and inclusive workplace – one that welcomes everyone regardless of their background, identity, religion, age, accessibility needs, or orientation. We process the data provided in your job application in accordance with the Recruitment Privacy Policy.