Account Executive (F1) at Octagon

Octagon is a global agency, with a specialty in sport and entertainment partnerships. With over 1,200 team members around the world, we work with brands to create big ideas that fans love and want to engage in, because it’s built in and around their passion. Where others see complexity we see possibility, and we believe in pushing authenticity, creativity, and longevity to do great things that lead the market. Octagon is now part of the Omnicom [Upgrade to PRO to see link] It’s a great space to play – in the world of culture, content, and events – and if you’d like to be a part of it, we would love to hear from you. About the role: Do you want to work with one of the world’s most exciting brands, competing at the pinnacle of motorsports? If so, read on… We’re looking for a dynamic Account Executive to join our motorsports department at Octagon. You’ll be part of a vibrant team supporting with the management of one of our flagship client accounts. The role will be focused on supporting with the delivery of events and VIP hospitality programmes, with the chance to support the wider motorsports account teams on their activations throughout the season. We are looking for someone with a passion for sponsorship and event delivery within sport/entertainment. You should be prepared to bring and show your passion and enthusiasm for the role and sector as part of the recruitment process. You will be Responsible for: • Account administration, including delivery of status documents, client reporting, brand approvals, programme logistics, asset management and travel management. • Management of merchandise inventory tracking, providing proactive updates to the clients, teams and markets of stock levels, and liaising with storage and logistics supplier. • Management and development of online ticketing portal. • Supporting the delivery of complex F1 guest programmes and on-site activation as required throughout the season. • Research, coordination and liaison with third-party suppliers e.g. collateral/branding, gifting, hotels, transport. • Financial account support to include creation and tracking of quotes, invoices and purchase orders. • Appropriate handling and communication of guest information, ensuring compliance with GDPR policies. • Manage the creation and coordination of transfer schedules, rooming lists, itineraries, run of shows, and briefing packs • Development of marketing communications such as newsletters and activation toolkits. • Turning your hand to support the team deliver whichever motorsport event is coming up, doing it with a smile and learning on the way! Who we’re looking for: • You are a focused and performance driven individual, who can think on their feet, use initiative and be comfortable working in a global environment, under pressure, and to tight deadlines. • You have an interest in and knowledge of motorsport and the wider commercial landscape. • You have a proactive attitude and take on initiatives or drive projects from conception to completion. • You enjoy solving problems and finding creative solutions to difficult challenges. • You are a patient, level-headed team player who is cool under pressure. • You communicate clearly. You can write well; you speak in an engaging way and can explain your thoughts and ideas succinctly. • You’re a natural at building rapport with just about anyone at any level in an organisation. • You like helping other people succeed. You enjoy working closely with a demanding client and are a real team player. • You have the ability and flexibility to work some weekends and travel internationally if necessary You will also need to have: • A degree qualification or equivalent • High level Power Point, Excel and Outlook skills and a confidence to present internally and externally • Great attention to detail and ability to pull together client facing documents quickly and accurately It’s not essential but will help if: • You are fluent in any other languages • You have 6 – 12 months experience in an office environment Benefits: We’re pleased to offer wide range of benefits, including but not limited to the following: • Core benefits (available from start date) – flexible holiday allowance, private medical insurance, life assurance, income protection, pension scheme with 4.5% employer contribution, Employee Assistance Programme • Flexible benefits (available after probation) – Gymflex, dental insurance, travel insurance, health cash plan, Cycleshceme, interest-free season ticket loans • We support our team in balancing work with their lives through a range of flexible initiatives, including flexible holiday and working options, with a preferred three days per week in the office. • We also run a number of internal programmes to support physical and mental wellbeing, alongside learning and development opportunities to support career development and progression. Important Note: This job description serves as a guide to the scope and range of activities that may be required of the incumbent and may change at any time according to the needs and priorities of the Company Octagon is proud to be an equal opportunity employer. Octagon is committed to building a culture where all employees are seen as equal, are respected and where all opinions are heard. We take pride in our inclusive hiring, as well as our diverse workforce and we welcome applications from all qualified candidates. We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at [Upgrade to PRO to see contact]. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.