Talent Acquisition Coordinator at Trace3

Who is Trace3? Trace3 is a leading Transformative IT Authority, providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation, we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate. Our culture at Trace3 embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it! Trace3 is headquartered in Irvine, California. We employ more than 1,200 people all over the United States. Our major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco. Ready to discover the possibilities that live in technology? Come Join Us! Street-Smart - Thriving in Dynamic Times We are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the “big picture.” We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems. Juice - The “Stuff” it takes to be a Needle Mover We get things done and drive results. We lead without a title, empowering others through a can-do attitude. We look forward to the goal, mentally mapping out every checkpoint on the pathway to success, and visualizing what the final destination looks and feels like. Teamwork - Humble, Hungry and Smart We are humble individuals who understand how our job impacts the company's mission. We treat others with respect, admit mistakes, give credit where it’s due and demonstrate transparency. We “bring the weather” by exhibiting positive leadership and solution-focused thinking. We hug people in their trials, struggles, and failures – not just their success. We appreciate the individuality of the people around us. JOB SUMMARY: The Talent Acquisition Coordinator is an integral part of the People and Organizational Health Team supporting the entire recruitment process in accordance with established hiring guidelines and policies. The Talent Acquisition Coordinator will contribute to the overall success of the team, by providing a concierge level of service and quality through coordinating/scheduling all phases of the interviews process for regular fulltime and contingent staffing roles. The Talent Acquisition Coordinator will support the day-to-day team operations in addition to strategic People and Organization Health projects and initiatives. SUMMARY OF ESSENTIAL JOB FUNCTIONS: • Partners with the People and Organizational Team as well as hiring managers on the administrative tasks associated with recruitment marketing efforts and candidate experience • Assists with job posting optimization, recruiting marketing channel development, job board procurement, comprehensive recruitment campaign planning • Coordinate the pre-hire process of new hires including generating applicant offer letters, completing applicant reference check and background and drug screening • Lead the scheduling of candidate interviews, virtual and onsite, through our ATS • Organize travel arrangements and complete expense requests for candidates • Compile Trace3 Swag Welcome Packages and send to new employees • Provide excellent customer service to candidates and hiring managers with questions surrounding our recruiting process, interviews and employment opportunities • When needed, assist in direct sourcing of candidates • Once implemented, maintain and manage our Vendor Management System • Stays abreast of the latest in technology, marketing, and candidate experience offered in the Talent Acquisition industry • Support Talent Acquisition programs development and identify recommendations to continuously improve the recruitment processes and the tools used to ensure optimal performance REQUIRED SKILLS AND EXPERIENCE: • Bachelor’s Degree in Human Resources or relevant field and 1-3 years’ experience as a Recruiting Coordinator or HR Coordinator (not required but a huge plus) • Outstanding interpersonal and communication (in-person, written, over the phone) skills and able to effectively interface with all levels of employees up to executive leadership • Ability to manage and coordinate information with a high level of confidentiality • Previous experience working with an Applicant Tracking System (Greenhouse preferred) and Human Resources Information System (UltiPro) is a plus • Highly organized, detail-oriented, excellent time management skills and able to effectively prioritize tasks in a fast-paced, high-volume, and evolving work environment • Ability to approach requests with a proactive and consultative manner; listen and understand user requests and needs and effectively deliver • Comfortable managing multiple and changing priorities, and meeting deadlines in an entrepreneurial environment • Motivated self-starter who loves to troubleshoot and solve challenging problems and feels comfortable working directly with customers PHYSICAL DEMANDS: While performing the standard duties of this job, the employee can expect light physical exertion with long periods of sitting, occasional standing and walking; limited bending, crouching, stooping, stretching, reaching, or similar activities; occasional lifting/moving of items up to 25 pounds. Hearing and speech communication in person and over the telephone is essential to fulfilling the duties of this position. Specific vision abilities required to read printed materials and a computer screen; including close vision and the ability to adjust focus. WORK ENVIRONMENT: While performing the duties of this job, the employee is frequently surrounded by other employees and their conversations on the telephone and in person. The noise level and indoor office temperature may vary. Actual salary will be based on a variety of factors, including location, experience, skill set, performance, licensure and certification, and business needs. The range for this position in other geographic locations may differ. Certain positions may also be eligible for variable incentive compensation, such as bonuses or commissions, that is not included in the base salary.Estimated Pay Range$60,000—$70,000 USD The Perks • Comprehensive medical, dental and vision plans for you and your dependents • 401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability • Competitive Compensation • Training and development programs • Major offices stocked with snacks and beverages • Collaborative and cool culture • Work-life balance and generous paid time off Our Commitment At the core of Trace3's DNA is our people. We are a diverse group of talented individuals who understand the importance of teamwork and demonstrating leadership, character, and passion in all that we do. We’re committed to fostering an inclusive workplace where everyone feels respected, valued, and empowered to grow. We recognize that embracing diversity drives innovation, improves outcomes, fosters collaboration, boosts teammate satisfaction, and builds a more inclusive culture. As an equal opportunity employer, Trace3 bases all employment decisions based on individual qualifications, merit, and business requirements. We do not engage in discrimination on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, genetic information, or any other characteristic protected by federal, state, or local law. Any demographic information provided is strictly voluntary, kept confidential in accordance with Equal Employment Opportunity (EEO) regulations, and will not be used in employment decisions, including hiring, promotions, or mentorship programs. We are committed to providing equal employment opportunities for all. If you require a reasonable accommodation to complete the application process or participate in an interview, please email [Upgrade to PRO to see contact]. ***To all recruitment agencies: Trace3 does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses, Trace3 employees or any other company location. Trace3 is not responsible for any fees related to unsolicited resumes/CVs.