Scheduling Paralegal at Witheritelawgroup

Witherite Law Group (WLG) is a personal injury law firm specializing in motor vehicle accidents. Our vision is to improve the life of each person we serve. Whether it is for our employees, our clients, or our community, WLG puts people first, provides unmatched expertise, and displays integrity in every situation. Our attorneys and staff are committed to helping injured clients get the care and service they deserve. We take care of the complex legal work so that our clients can focus on recovery and getting their lives back. We are determined to help our clients get the settlement they deserve, and we will be by our client’s side every step of the way. This firm is a Top 100 Places to Work recipient and a National Top Workplace honoree. We are proud of these achievements and honored to be among this prestigious list of companies. Our culture is special. But you can’t just take our word for it...apply today and join the WLG family. Position Summary: The Scheduling Paralegal will manage a caseload of 75-100 personal injury cases, with a primary focus on scheduling hearings, trials, depositions, and mediations. This role involves coordinating client meetings, drafting correspondence, maintaining accurate case notes in Filevine, and managing attorney calendars to ensure seamless case progression. The ideal candidate will be highly organized, detail-oriented, and able to thrive in a fast-paced, high-volume legal environment. Key Responsibilities: • Effectively manage a case load of 75 – 100 cases. • Schedule hearings, trials, depositions, and mediations. • Schedule client meetings including discovery meetings, deposition prep, and trial prep. • Maintain case notes regarding scheduling in case management program (Filevine). • Accurately manage attorney’s calendar. • Verify and confirm attorney’s appointments daily. • Draft deposition notices, hearing notices, and scheduling orders. • Prepare client letters, supplemental demand letters, and misc. correspondence. Qualifications: • High School Diploma or GED required • Proficient in personal injury law involving motor vehicle accidents • Excellent time management, multi-tasking, and critical thinking skills • Detail oriented with exceptional written and verbal communication skills • Previous experience working in a fast-paced high-volume environment • Minimum of 2 yrs. (5 preferred) working in high volume personal injury case litigation • Proficient in Microsoft Office, Outlook, Adobe, and Case Management (Filevine) • Working knowledge of common deadlines and protocols of personal injury litigation • Professional appearance and behavior • Ability to work overtime as required in order to timely accomplish work expectations Physical Requirements: • Office environment with normal business hours necessary to satisfactorily perform job functions. • Stationary Position – Must be able to remain in a stationary position up to 50% of the time. • Move or Traverse – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc. May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area. • Dexterity – constantly operates a computer and other office machinery such as a copy machine/printer. • Move, Transport, Position, Put, Install, Remove - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs. • Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations. • Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess - The ability to observe details at close range (within a few feet of the observer). Benefits and Perks: • Medical, dental, vision • Company paid Life and AD&D Insurance • Company Paid STD (with no waiting period) and LTD Insurance • Option to purchase additional Life and AD&D Insurance • Voluntary Critical Illness, Accident, and Hospital Indemnity Coverage • 401(k) with company contributions • Paid Time Off • 10 Company Holidays • Tuition Reimbursement Please note that this job description is intended to outline the primary duties of the role and is not intended to be an exhaustive list. The job description is subject to change with or without prior notice, and that a reasonable accommodation may be requested to perform the essential functions of the job. WLG and its affiliated companies provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. WLG and its affiliated companies participate in E-Verify. For additional information please review the E-Verify Participation Poster and Right to Work Poster from the Department of Homeland Security.