PRETRIAL ASSISTANT PROGRAM MANAGER MONITORING & ASSESSMENT (1823) at CityAndCountyOfSanFrancisco1

IDEAL CANDIDATE The ideal candidate for an 1823 Pretrial Services Assistant Program Manager has experience working in the field of pretrial and holds a bachelor’s degree in behavioral sciences, criminal justice, social science, or a related field, combined with 2–3 years of experience in the criminal justice system, specifically with the criminal court process, reentry, and/or community supervision professions. They must demonstrate strong leadership, knowledge of California bail reform laws, risk assessment tools, and the ability to manage staff while operating under tight, court-mandated deadlines. DEFINITION Under general direction, the 1823 Pretrial Assistant Program Manager directs and performs complex, sensitive, and high-impact analytical work in support of the City and County of San Francisco’s pretrial services operations. The position plans, organizes, leads, and participates in advanced analytical work involving pretrial policy development, budget and fiscal oversight, data and performance analysis, legislative compliance, grant and contract administration, and interagency coordination. This position includes collaboration in violence reduction and reentry services. This position requires active engagement in the community. Class 1823 Senior Administrative Analyst is the senior journey-level class of the series. • The 1823 Assistant Program Manager - Monitoring provides oversight for all activities related to ensuring successful outcomes for individuals in the community under pre-trial supervision. The Assistant Program Manager Monitoring oversees compliance for defendants on release, manages staff, and acts as a liaison with vendors. Responsibilities include supervising location monitoring cases (GPS/electronic), reviewing reports, enforcing court-ordered conditions, and conducting risk assessments; acts as the primary contact for location monitoring vendors for equipment and service; monitors all district location monitoring cases (e.g., GPS, electronic monitoring) for policy and court-ordered compliance; develops and implement policies for monitoring, assigns caseloads, and ensures accurate reporting; provides recommendations to judicial officers regarding bond conditions and reports on defendant compliance.  • The 1823 Assistant Program Manager Assessment provides critical oversight for the initial intake process. PSA operations, court liaison, QA for assessments, including the development, maintenance, and overall oversight of the automation process.   The Assistant Program Manager – Assessment oversees the daily operations, staff, and strategic development of pretrial services, focusing on evidence-based risk assessment, release conditions, and compliance monitoring. They ensure legal compliance, analyze program data for improvements, and collaborate with stakeholders to manage defendant risk and support court functions.  Develops, implements, and manages evidence-based pretrial programs, policies, and procedures; Oversees, trains, and evaluates staff, such as Pretrial Release Specialists; Manages the process of conducting risk-based assessments, analyzing criminal history, and providing recommendations for defendant release; acts as a liaison between the court, law enforcement, and attorneys; monitors compliance with release conditions; monitors program statistics, outcomes, performance measures to ensure effectiveness and compliance with standards, maintain legal update of law changes and ensures all related mandates are met.  EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES PERFORMED BY 1823 ASSISTANT MANAGERS  According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list. 1. Researches, analyzes and makes policy recommendation on special projects or highly visible public issues; may direct complex financial or operational activities; responds to informational requests, including those of a highly sensitive nature, and may represent the department to the Mayor's office, Board of Supervisors, Controller's Office, other city officials, outside agencies and the public; acts as executive assistant and provides administrative analysis to high-level managers or a department head. 2. Coordinates, develops, manages and monitors a departmental budget of moderate complexity or assists in the development and management of a departmental budget of greater complexity; negotiates budget proposals within the department and with the Mayor's Office, Board of Supervisors and other agencies; prepares budget line item narrative, analyses, recommendations, and justifications for annual and supplemental requests; assists management in the budget development process, monitoring of the budget, budget reporting, and interpretation of budget-related documents. 3. Analyzes trends in budget expenditures and revenues, prepares financial/statistical reports for management, Mayor's Office, Board of Supervisors, Controller's Office and various funding agencies; coordinates and monitors departmental reporting to funding agencies including the subvention of funds to contracting organizations and justifies that funds are used as required. 4. Coordinates the activities related to the application for, and management of multiple source capital projects and/or grants; monitors detailed and complex budgets, ensures expenditures remain within budget, and shifts funds within guidelines; coordinates and monitors reporting to funding agencies including the subvention of funds to contracting organizations and justifies that funds are used as required; may coordinate the preparation of city-wide single audit report. 5. Plans and performs economic and/or financial analyses including forecasting, revenue and/or expense projections, analysis of capital requirements, calculation of debt capacity, evaluation of financing alternatives; rate analysis, modeling and cost/benefit analysis; prepares reports with financial/policy recommendations and appropriate supporting documentation; may assist in the preparation of audit schedules and financial statements. 6. Analyzes and interprets existing, newly enacted and proposed local, state, federal legislation and regulation for policy and financial impact on the department; advises management and prepares recommendations with appropriate supporting documentation regarding how to comply with new regulations, mitigate adverse action against the department or maximize potential revenues; develops, implements and monitors new and revised reporting systems required by legislation. 7. Analyzes existing and proposed programs, administrative policies and procedures as well as organizational problems; conducts difficult and detailed studies; identifies administrative problems, determines methods of analysis, and identifies trends; analyzes qualitative and quantitative data; prepares and presents reports with recommendations and appropriate justification based on studies and surveys; may coordinate the implementation of new systems and/or procedures. 8. Prepares Local Business Enterprise and contract status reports; conducts competitive contract vendor selection processes including public bids and requests for proposals, distributes and places advertisements and public notices for contracts; processes moderate to highly complex contracts including advertising for bids/proposals, receipt and review of bids, contract negotiation and award, and routing through signature/documentation process to certification; provides information to staff from Purchasing, Human Resources, and the Administrative Services Office; and provides training and technical assistance to staff and contractors on departmental and City contracting policies, procedures and requirements. 9. Prepares cost estimates and terms for new and existing contracts, for proposed change orders and modifications; reviews contract provisions, conducts site visits, and meets with engineers/inspectors/program managers to develop cost estimates; meets with contractors to negotiate requests for additional costs; assists in analyzing costs related to change orders and modifications; maintains data and information resources on current industry cost standards for materials, equipment and labor; establishes and maintains contact with sources of information including vendors, labor unions and governmental agencies. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: the principles and techniques of governmental organization and management: the principles and techniques of financial/fiscal analysis and budgeting; the principles and techniques of economic and policy analysis; the principles and techniques of generally accepted accounting principles and government accounting standards; application of statistical and other analytical methods; applicable local, state, and federal laws and regulations affecting departmental operations; principles involved in the development and implementation of complex systems and procedures; methods, procedures, and techniques needed for negotiations of contract terms, change orders, cost estimates and modifications. Ability or Skill to: collect, synthesize, and analyze a wide variety of information; conduct difficult analytical studies involving complex administrative and financial systems and procedures; work with authority to identify and define problems, determine methodology, analyze and evaluate quantitative and qualitative data, make recommendations with appropriate justification and develop/implement a plan of action; assign and direct the work of subordinates; establish and maintain effective communication with senior management, officials, departmental representatives, vendors, or other agencies; negotiate effectively; use a personal computer and software programs as utilized in various departments.