Director of Project Management at CityofPhiladelphia

Mural Arts seeks a Director of our Project Management Office to oversee the department which includes all project management functions, and contractual and staff project managers. Reporting to the Chief Operating Officer, the successful candidate will be a seasoned professional with a solid background in complex project management. The primary function of the Director is to coordinate projects, prepare proposals, review budgets, assess scopes of projects and potential issues, trouble shoot, and ensure project managers are trained and completing projects in alignment with institutional goals and values. In addition, this position works closely with the executive team and key external partners in developing, implementing, and evaluating policies and activities relating to projects. Key Responsibilities ● Oversee administration of the full project portfolio across departments ● Ensure project protocols are followed at each phase ● Monitor workloads, timelines, and capacity; proactively flag risks ● Facilitate project planning meetings and prepare leadership with decision-ready information ● Report clear, actionable metrics to the Executive Team ● Serve as administrator and champion of project management software Operational Excellence ● Audit and continuously improve project management systems ● Streamline cross-department workflows (budgeting, contracts, invoicing, reporting, closeout, documentation) ● Strengthen coordination with Mural Operations and field logistics ● Manage project approval processes with external stakeholders (including city agencies) ● Lead internal PM training, skill-building sessions, and an annual PM retreat ● Support hiring and onboarding of project managers Contracts & Compliance Support ● Guide contract review processes and maintain contract templates ● Collaborate with the COO and legal counsel on updates to contractual language Project Development & Special Projects ● Support prospecting and early-stage project scoping ● Partner with executive leadership on meetings with prospective partners ● Prepare draft budgets and narrative proposals ● Oversee a portfolio of Special Projects ● Supervise staff and contractors; manage budgets and stakeholder relationships What Success Looks Like ●Project managers feel supported, clear, and accountable ● Leadership receives accurate portfolio visibility and forward projections ● Processes are documented, efficient, and consistently applied ● Fewer surprises. Stronger coordination. Better delivery. Work Environment Mural Arts Philadelphia operates in a fast-paced, creative, and mission-driven environment. We offer a flexible, hybrid work schedule that provides opportunities for both remote and in-office work in Philadelphia.