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ManagerContractRustAI
Salary Range
$81,600 - $110,400 /year
This salary is estimated based on similar roles. The actual salary may vary.
About the Role
The Executive Operations Manager will play a critical role in keeping the organization structured, efficient, and operating smoothly. This role combines operational execution with high-level executive support, managing financial workflows, internal systems, and cross-functional coordination while directly supporting the CEO and leadership team.
Key Responsibilities
- →Manage the CEO’s calendar, travel arrangements, and expense reports.
- →Prepare logistics for leadership meetings.
- →Handle sensitive communications on behalf of leadership.
- →Oversee billing, vendor payments, and customer invoicing using systems such as Bill.com and Stripe.
- →Manage contractor payments.
- →Maintain internal operational reporting.
- →Ensure HubSpot is consistently updated and accurate.
- →Manage sales pipeline integrity and monitor deal stages.
- →Document and improve key operational processes, including billing, renewals, and customer account check-ins.
- →Maintain operational dashboards, OKRs, and investor reports.
- →Provide weekly insights and updates to leadership.
- →Run recurring workflows to ensure operational consistency.
- →Keep the team aligned on deadlines and accountability.
Requirements
- ✓4–6 years of experience in operations, business management, or executive support.
- ✓Experience working in a fast-paced startup environment.
- ✓Experience in SaaS or technology startups (preferred).
- ✓Familiarity with investor relations and reporting (preferred).
- ✓Proficiency with HubSpot, Slack, and Google Workspace.
- ✓Familiarity with Bill.com and Stripe (preferred).
- ✓Strong organizational and communication skills with exceptional attention to detail.
- ✓Proactive and resourceful mindset, with the ability to manage across teams and time zones.
- ✓Ability to balance executive support responsibilities with operational execution.
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