Sr. Compliance Specialist at Supplyhouse

Real people. Real service. At SupplyHouse.com, we value every individual team member and cultivate a community where people come first. Led by our core values of Generosity, Respect, Innovation, Teamwork, and GRIT, we’re dedicated to maintaining a supportive work environment that celebrates diversity and empowers everyone to reach their full potential. As an industry-leading e-commerce company specializing in HVAC, plumbing, heating, and electrical supplies since 2004, we strive to foster growth while providing the best possible experience for our customers. We are looking for a Sr. Compliance Specialist to join our Human Resources Team. This individual will report into our Sr. Benefits and Compliance Manager and … If you …, we’d love to hear from you! This remote position is open to individuals who live in, or are open to relocating to, the following states: Arizona, Delaware, Florida, Georgia, Kentucky, Nevada, New Jersey, New York, North Carolina, Ohio, Rhode Island, South Carolina, Tennessee, Texas, Virginia, and Washington. This position requires travel to our headquarters in Melville, NY 3 times per year for internal meetings and team building activities. We reimburse reasonable and necessary travel expenses, and you’re also welcome to work on-site anytime beyond these visits – our doors are always open. Role Type: Full-Time, Exempt Location: Remote Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. with time zone flexibility Base Salary: $70,000 – $85,000 per year Responsibilities: • Compliance Strategy & Policy Management • Develop, implement, and maintain HR compliance policies, processes, and Standard Operating Procedures (SOPs). • Maintain the company handbook, state supplements, and standalone policies while serving as a subject matter expert on compliance-related matters. • Monitor and interpret state, local, and federal employment laws and advise HR and leadership on compliance requirements and legislative updates impacting Compensation, Payroll, Benefits, and HR practices. • Employee Relations & Training • Lead employee relations matters for office and remote employees and support escalated cases within fulfillment center HR. • Research, recommend, and support implementation of compliance-related training for employees and leaders. • Audits, Reporting, & Regulatory Compliance • Conduct audits to ensure required employment disclosures and notices are delivered across the employee lifecycle. • Ensure compliance with leave, disability, and employment regulations, including FMLA, ADA, PFL, FLI, STD, LTD, EEO, and applicable labor laws. • Partner with internal stakeholders to support compliance reporting and analytics, including EEOC reporting. • Immigration & Global Workforce Compliance • Manage Visa and immigration processes, advising candidates and employees while ensuring policy and regulatory compliance. • Partner with external counsel on immigration strategy, case management, and regulatory compliance. • Oversee Employer of Record (EOR) vendor relationships and support international employees throughout the employee lifecycle. • Track visa case activity, documentation, and expiration timelines while coordinating communications across stakeholders. • Vendor Management & Special Projects • Manage relationships with external counsel and compliance-related vendors. • Support special projects and additional compliance initiatives as needed. Requirements: • Bachelor's degree • 5+ years of experience in a HRBP or Compliance role • 1+ year of experience overseeing employee sponsorship for Visa and Green Card processes • Exceptional interpersonal skills and ability to maintain a professional demeanor • High degree of integrity and demonstrated ability to maintain confidentiality • Strong attention to detail and accuracy in managing sensitive data • Ability to manage multiple projects simultaneously • Excellent verbal and written communication skills • Resourceful self-starter who can work independently and as part of a team • Proficiency with Microsoft Office Applications including Word, Excel, SharePoint, and PowerPoint Preferred Qualifications: • HR certification such as PHR, SPHR, GPHR, SHRM CP or SHRM SCP • Bachelor’s degree in Human Resources, Business Administration, or similar field Why work with us: • We have awesome benefits – We offer a wide variety of benefits to help support you and your loved ones. These include: • Comprehensive and affordable medical, dental, vision, and voluntary life insurance options • 401(k) with up to 4% company match • Paid vacation, sick time, and holidays • Company-paid basic life insurance and long-term disability • Discounted auto, home, and pet insurance programs • Flexible Spending Account (FSA) • Confidential mental health, financial planning, and legal support through our Employee Assistance Program (EAP) • Company-provided equipment and one-time $250 work from home stipend • $750 annual professional development budget • $25 monthly Grubhub credit • Company rewards and recognition program • And more! • We empower ownership – We all contribute to our success and we all share in it. Our Ownership for All program ensures each SupplyHouse team member will benefit financially from the company’s growth and accomplishments. • We promote work-life balance – We value your time and encourage a healthy separation between your professional and personal life to feel refreshed and recharged. Look out for our wellness initiatives and ask about our Flex-Time Policy! • We support growth – We encourage you to embrace continuous learning and take on new challenges. In an exciting and evolving industry, we provide opportunities for career growth through our annual merit and bonus opportunities, hands-on training, diversity and inclusion initiatives, internal mobility options, and professional development budget. • We give back – We live and breathe our core value, Generosity, by giving back to the trades and organizations around the world. We make a difference through donation drives, employee-nominated contributions, support for non-profit organizations, Volunteer Paid Time Off, and more. • We listen – We value hearing from our employees. Everyone has a voice, and we encourage you to use it! We actively elicit feedback through our monthly town halls, regular 1:1 check-ins, employee listening initiatives, and company-wide ideas form to incorporate suggestions and ensure our team enjoys coming to work every day. Check us out and learn more at: [Upgrade to PRO to see link] Additional Details: • Remote employees are expected to work in a distraction-free environment. Personal devices, background noise, and other distractions should be kept to a minimum to avoid disrupting virtual meetings or business operations. • Applicants must be currently authorized to work in the U.S. on a full-time basis. SupplyHouse.com will not sponsor applicants for work visas. • SupplyHouse.com is an Equal Opportunity Employer. We welcome and encourage individuals of all backgrounds, experiences, and perspectives to apply. Employment decisions are based on qualifications, merit, and business needs. • To ensure fairness and trust in our hiring process, we ask that all application materials, assessments, and interview responses reflect your own thinking and perspective. You may use AI tools to assist in preparing your responses, as long as this use is clearly disclosed and you can speak authentically to your ideas and work. Our focus is on honesty, judgment, and how you approach problem-solving. We appreciate your transparency and look forward to learning more about your skills. • We are committed to providing a safe and secure work environment and conduct thorough background checks on all potential employees in accordance with applicable laws and regulations. • All emails from the SupplyHouse team will only be sent from an @supplyhouse.com email address. Please exercise caution if you receive an email from an alternate domain.